Hyperlinking to Information

Managing projects means keeping track of information stored in different places and different types of files. As a project manager, your nose is usually buried in a Project file, so why not access the information you need directly from Project? For example, you can add hyperlinks to tasks to access the corresponding work-package Word documents, an Excel spreadsheet with financial figures, or the web page with your customer’s mission statement. Project hyperlinks can also jump to tasks or resources within the Project file. This section explains all your options.

Note

You can add only one hyperlink to each task, resource, or assignment. However, you can add as many hyperlinks as you want to a note. Simply double-click a task, resource, or assignment to open the corresponding Information dialog box, and then click the Notes tab and add the hyperlinks you want in the Notes box.

Creating a Hyperlink to a File or Web Page

Hyperlinks can connect to any kind of file—a Word document, an Excel spreadsheet, a web page, and so on. When you add a hyperlink to a task, resource, or assignment, Project displays a hyperlink indicator in that element’s Indicators column, which looks like a globe with links of chain. Although the destination file can reside anywhere (anywhere that’s accessible to the people who need it, that is), it has to remain in that same place. If the destination file moves to another location, the hyperlink can’t find the file and becomes what’s known ...

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