Microsoft® SharePoint® Server 2007 Bible

Implementing Web Content Workflow

Web content has three primary workflow options that can be used alone or in concert to control the publication of materials to your Web site. These three options are content approval, staging of content, and using variations to replicate and assign parallel versions of content.

Using the approval workflow

Content publication may be controlled by content approval, a permission granted to members of the Approvers site group. These users control the publication of authored content. Document drafts are in the Pending State while they await content approval; upon approval content becomes available for viewing. Owners of document libraries may enable content approval for a document library and alternately assign approval workflows to the library to expedite the process of approval. You should set content approval so that all users can publish content, but the content should be reviewed by a limited audience for changes and approval before becoming widely available.

There are different versioning settings that determine the document submission process:

• None: When versioning has been disabled, changes saved cause the document state to become Pending. The previous version of the document is retained until the content is approved, and the content is still accessible to members of the reader site group. Upon approval, earlier versions are discarded and the new version of the document becomes available to readers. This is true of documents which are uploaded ...