Microsoft Teams Administration Cookbook

Chapter 8. Automating Teams Administration

Microsoft Teams administration—and, more generally, Microsoft Office 365 administration—is often time-consuming, and repeating the same task many times can increase the likelihood of administrator errors. However, routine administration tasks can often be automated using one of the many tools and features available in the Microsoft cloud platform. Automation allows the execution of repetitive tasks quickly and with a limited risk of errors. This chapter introduces some new tools for automation, and also discusses how to leverage the tools you have already learned about—for example, Power Automate—to get a desired result.

8.1 Automating New Teams Approvals and Creation

Problem

You need to automate the request, approval, and creation processes for new teams.

Solution

A possible solution to this problem requires integrating Microsoft Forms, Teams Approvals, and Power Automate. Microsoft Forms is a web-based application in Microsoft 365 that allows users to build forms and surveys via a builder. Teams Approvals is an app available within Teams that allows teams to collect, process, and store all project-related requests in one place. For example, a document that requires review or approval from different people in the organization could be routed via Approvals.

As a first step, open the Microsoft Forms page and click New Form. For the form title, enter “New Team Creation Request,” with the description “Request to create a new team.”