MYOB Software for Dummies - Australia, 8th Edition

Table of contents

1. 1. Introduction
      1. About This Book
      2. Foolish Assumptions
      3. Icons Used in This Book
      4. Beyond the Book
      5. Where To Go From Here
   2. Part I: The Building Blocks
      1. Chapter 1: Starting from Scratch
         1. Planning for What Lies Ahead
            1. Understanding what’s involved
            2. Gathering your wits about you
            3. Creating your company file
         2. Introducing the Easy Setup Assistant
            1. Getting MYOB to work the way you do
            2. Setting up your accounts
            3. Preparing for sales
            4. Talking about suppliers
            5. Bracing for payroll
         3. Getting to Know Each Other
            1. Discovering the lingo
            2. Understanding what goes where
            3. Setting priorities
         4. Opening Up, Closing Down
            1. Getting back in
            2. Activating your file
            3. Packing up and going home
         5. Setting Up User Roles
            1. Creating an Administrator password
            2. Adding new users and assigning roles
            3. Inviting users to work online
      2. Chapter 2: Accounts, Customers and Suppliers
         1. Designing Your Accounts List
            1. Looking at account classifications
            2. Understanding account types
            3. Adding your first new account
            4. Thinking about that pot of gold
            5. Deleting unwanted accounts
         2. Keeping Your Accounts List Looking Good
            1. Putting things in order
            2. Grouping apples with apples
         3. Setting Up New Customers
            1. Defining credit terms
            2. Importing lists from other software
            3. Entering contact details
            4. Adding other kinds of details
         4. Adding New Suppliers
         5. Looking After Your Lists
            1. Viewing customer and supplier details
            2. Deleting customers or suppliers
            3. Making accounts, customers or suppliers inactive
            4. Merging two into one (ah, young love)
         6. Looking Up Transactions for Accounts, Customers or Suppliers
      3. Chapter 3: Setting Up Opening Balances
         1. Customer Opening Balances
            1. Recording how much customers owe you
            2. Checking your totals
         2. Supplier Opening Balances
         3. Account Opening Balances
            1. Entering a few balances to get started
            2. Balancing the whole deal
         4. Opening Inventory Balances
            1. Counting is as easy as 1, 2, 3 …
            2. Reviewing inventory totals
   3. Part II: Everyday Activities
      1. Chapter 4: Making Sales
         1. Recording Your First Sale (Yippee!)
            1. Setting up services in your Items List
            2. Billing for hours worked or items sold
            3. Providing a service
            4. Taking a professional bent
            5. Billing for every split second
            6. Getting invoices how you want ‘em
         2. Invoicing on the Move
            1. Billing from your smartphone
            2. Logging into MYOB when out in the field
         3. Meeting GST Requirements
            1. Ensuring your invoice is up to scratch
            2. Picking your poison
            3. Toggling how you view prices
         4. Digging Yourself Out of a Hole
            1. Looking things up
            2. Changing or deleting invoices
            3. Reversing invoices
            4. Raising credit notes
         5. Working with Quotes and Sales Orders
         6. Setting up Shortcuts for Repeating Sales
            1. Setting up templates
            2. Recording sales automatically
            3. Copying and changing recurring invoices
         7. Sending Customer Invoices
            1. Selecting the right form for each occasion
            2. Printing your first invoice
            3. Emailing invoices
            4. Troubleshooting email problems
      2. Chapter 5: Understanding Bank Feeds and Rules
         1. A Big Picture View of how Feeds and Rules Work
         2. Getting Hooked Up
            1. Signing up for a bank feed
            2. Activating your bank feed
            3. Dealing with the dim and distant past
         3. Using Bank Feeds to Add and Match Transactions
            1. Understanding the aim of the game
            2. Matching transactions
            3. Adding new transactions
            4. Balancing your account
         4. Dealing with Tricky Situations
            1. Transactions that don’t match when they should
            2. Getting rid of duplicate transactions
            3. Dealing with transactions when you don’t know where they should go
         5. Learning the Rules of the Game
            1. Creating rules for transactions
            2. Looking at rules for invoices or bills
            3. Creating rules that make you look really smart
            4. Changing transactions when rules apply
         6. Keeping Rules Neat as a Pin
            1. Choosing between rules and recurring transactions
            2. Creating rules for funds transfers
            3. Editing and deleting rules
            4. Fixing things when you get a rule wrong
      3. Chapter 6: There Goes Your Cash!
         1. Recording Expenses
            1. Spending money? That’s the fun bit
            2. Picking the right expense account
            3. Splitting an expense across more than one account
            4. Working with credit cards
         2. Managing Your Bank Accounts
            1. Dealing with multiple bank accounts
            2. Transferring money from one account to another
         3. Understanding GST (You’ll Be the Only One)
            1. Choosing the right code
            2. Getting tax codes right, automatically
            3. Recording mixed transactions
         4. Locating and Changing Transactions
            1. Badgering the Bank Register
            2. Flipping out with Find Transactions
            3. Deleting transactions
            4. Changing transactions
            5. Reversing transactions
         5. It’s a Petty Business
            1. Robbing Peter to pay Paul
            2. Lock it up, tie it down
            3. GST — when petty cash gets pettier
         6. Shortcuts for Regular Payments
            1. Setting up a recurring transaction
            2. Recording recurring transactions
      4. Chapter 7: Here Comes the Money
         1. Seeing How Much You’re Owed
            1. Generating a Receivables report
            2. Making sense of your Receivables report
         2. Yippee! A Customer Has Paid Up
            1. Recording customer payments
            2. Recording direct deposits from a bank feed
            3. Finding customer payments
         3. Grouping Customer Payments
            1. Setting up an account for undeposited funds
            2. Depositing funds into your bank account
            3. Deleting undeposited fund transfers
         4. Building Your Survival Kit
            1. Changing customer payments
            2. Deleting customer payments
            3. Reversing customer payments
            4. Dealing with underpayments
            5. Sorting out overpayments
            6. Matchmaking credits with their debits
            7. Accepting payments in advance
         5. Yee Haa! Someone Else Has Given You Money
            1. Recording income that’s not from customers
            2. Figuring out which account to pick
            3. Recording bank interest
         6. Sending Customer Statements
            1. Getting the ball rolling
            2. Choosing your statement type
            3. Smartening up your statement
         7. Chasing Money
            1. Set credit limits
            2. Show no mercy — cut ’em off
            3. Keep notes of every promise
            4. Know when to cut your losses
      5. Chapter 8: Purchases and Supplier Payments
         1. Deciding Whether You Need This in Your Life
         2. Creating Purchase Orders
            1. Ordering up big time
            2. Giving your purchase order a makeover
            3. Sending purchase orders
         3. Recording Supplier Bills
            1. Receiving a bill (items only)
            2. Recording bills for services, not items
            3. Calculating GST correctly
            4. Checking supplier ABNs
         4. Getting Everything Just Right
            1. Deleting purchases — zap, they’re gone!
            2. Entering credit notes
            3. Changing your mind
            4. Reversing everything
         5. Paying the Piper
            1. Facing the music (How much do you owe?)
            2. Tweaking your reports
            3. Recording supplier payments
            4. Looking up purchases and payments
            5. Taking the short road home
            6. Sending remittance advices
         6. Keeping Things in Tune
            1. Recording overpayments
            2. Recording part-payments or discounts
            3. Fixing up supplier payments
            4. Zapping bills you know you’ve paid
            5. Matching credits with their debits
            6. Getting rid of odd amounts
      6. Chapter 9: Reconcile Yourself
         1. What Reconciling is All About
         2. Getting Ready to Reconcile
            1. Listing uncleared transactions
            2. Recording bank opening balances
         3. Reconciling Your Bank Account
            1. Reconciling if you’re not using bank feeds
            2. Reconciling if you’re using bank feeds
         4. Troubleshooting Tricks
            1. Identifying your starting point
            2. Locating transactions that disappear
            3. Entering missing transactions on the fly
            4. Dealing with transactions that can’t be changed
            5. Ditching transactions that won’t go away
         5. When Your Bank Account Just Won’t Balance
            1. Tricks to try before you kick the cat
            2. Tricks to try before you kick the computer
            3. Tricks to try before you kick the bucket
            4. Undoing the previous reconciliation
         6. Keeping Good Records
   4. Part III: Moving On
      1. Chapter 10: Managing Items
         1. Placing Your Bet on the Right Horse
         2. Adding Items to Your Items List
            1. Creating a new item
            2. Adding extra descriptions
            3. Specifying whether you buy, sell or stock items
            4. Telling things where to go
            5. Recording opening stock counts
         3. Taking Things an Extra Step
            1. Setting up supplier details
            2. Getting items organised
            3. Creating new items from other items
         4. Giving Your Items List the Once-Over
            1. Finding item descriptions and details
            2. Viewing item transactions
            3. Changing items
            4. Deleting items
         5. Managing Inventory
            1. Pricing to sell
            2. Reporting for what’s on hand
         6. Fixing Things Up When Stuff Goes Wrong
            1. Adjusting the quantity of an item
            2. Adjusting the cost of an item
            3. Finding solutions when MYOB doesn’t let you do an adjustment
         7. Standing Up and Counting Down
            1. Getting ready for D-Day
            2. Doing the grand reckoning
         8. Balancing Your Inventory
      2. Chapter 11: Saving Money on Payday
         1. Getting a Head Start
            1. Surviving the easy setup interview
            2. Setting up employee details
            3. Setting up standard pays
         2. Setting Up Wages Categories
         3. Paying Up
            1. Doing your first pay run
            2. Working with timesheets
            3. Producing pay slips
            4. Keeping everything sweet
            5. Deleting or adjusting pays
         4. Taking a Siesta
            1. Setting up annual leave
            2. Preparing for the plague
            3. Catching up on what’s already owed
            4. Paying annual leave or personal leave
            5. Fixing up leave when it’s up the spout
         5. Planning for Super
            1. Setting up your super categories
            2. Ensuring you don’t pay too much super
            3. Dealing with RESC
         6. Reporting for Super
            1. Reporting on how much super you owe
            2. Paying super using MYOB as your clearing house
            3. Paying super using a different clearing house or no clearing house at all
            4. Getting super to balance
         7. Withholding PAYG Tax
            1. Checking your tax tables
            2. Paying as you go
            3. Recording tax payments
         8. Biting the Bullet
         9. Starting a New Payroll Year
      3. Chapter 12: Looking Good with Forms
         1. Understanding What Forms are All About
            1. Figuring out why good-looking forms are smart
            2. Now you see it …
            3. … and now you don’t
         2. Migrating Forms from Old to New
         3. Laying Down the Theory
            1. Customising a sale, just like that
            2. Getting into the lingo
            3. Saving when the day is done
         4. Choosing What Info to Display
            1. Getting rid of the dead wood
            2. Adding new fields and extra columns
            3. Inserting text with a personal touch
            4. Working with tables and connecting data
         5. Dressing Up for a Night on the Town
            1. Making things bigger or smaller
            2. Fiddling with fonts
            3. Adding colours willy-nilly
            4. Inserting logos or images
            5. Moving stuff around
            6. Going for that boxed-in look
            7. Lining everything up
         6. Previewing Your Handiwork
            1. Creating your very own test bunny
            2. Ironing out the bugs with emailed forms
      4. Chapter 13: Making Electronic Payments
         1. Paying Electronically in Three Different Ways
         2. Getting Ready for Electronic Payments
            1. Setting up employee and supplier details
            2. Hooking up your bank account
            3. M-Powering yourself — ready or not?
         3. Making Your First Electronic Payment
            1. Recording supplier payments
            2. Recording employee payments
            3. Marking payments for processing
            4. Creating and sending a batch payment file
            5. Transmitting an M-Powered Payments file
         4. Letting Suppliers Know You’ve Paid Them
         5. Reversing a Payment When Something Goes Wrong
   5. Part IV: Pulling It All Together
      1. Chapter 14: Reporting for Business
         1. Five Ways to Cook up a Storm
         2. Generating Reports
            1. Adding or removing report columns
            2. Narrowing down the data
            3. Sorting info in different ways
            4. Adding the finishing touches
         3. Formatting Reports
            1. Changing and adding headers
            2. Designing your colosseum
            3. Bringing out the artist within
            4. Adding logos, shapes and lines
         4. Printing and Saving Reports
            1. Getting stuff to fit on one page
            2. Saving reports for next time around
         5. Creating Custom Reports When MYOB Doesn’t Fit the Bill
            1. Getting Excel to fill the gaps
            2. Paying for a custom report, just for you
      2. Chapter 15: The Gist of GST
         1. Understanding Where Everything Fits
         2. Setting Up Your Tax Codes
            1. Looking for speed? Three’s all you need
            2. Dealing with input-taxed sales or purchases
            3. Exporting goods to foreign lands
            4. Creating a query code when you don’t have a clue
            5. Getting rid of excess fat
         3. Picking the Right Code
            1. Guaranteeing perfection, every time
            2. Setting up Tax Codes in your Accounts List
            3. Keeping everything squeaky-clean
            4. Knowing what not to touch
            5. Dealing with transactions when GST isn’t 10 per cent
            6. Getting personal
         4. Doing the Groundwork for Your Activity Statement
            1. Auditing your own accounts
            2. Checking your opening balances
            3. Reviewing your final reports
         5. Setting Up Your Activity Statement
            1. Configuring your statement
            2. Matching codes and accounts
            3. Saving your settings (don’t forget)
         6. Finalising Your BAS
            1. Printing your statement
            2. Checking your BAS is correct
            3. Recording your payment or refund
            4. Including PAYG tax on your BAS payment
         7. Making Up for Your Mistakes
            1. Fixing mistakes
            2. Safeguarding against accidents
      3. Chapter 16: Managing Your Company File
         1. Getting In and Getting Out
            1. Opening your company file
            2. Getting your head around the different logins
            3. Adding a file from a memory stick or another location
            4. Finding your company file
            5. Logging on, more than one at a time
            6. Working in more than one company file at a time
         2. Moving to the Cloud
            1. Deciding whether to shift to the cloud
            2. Shifting to the cloud, first time round
            3. Syncing your file (and other excellent ideas)
            4. Adding an exception to your virus software
         3. Working IntheCloud, Day-to-Day
            1. Checking out (shifting your file offline)
            2. Checking in (shifting your file online)
            3. Making a read-only copy
            4. Aaargh! A tortoise could go faster
            5. Oh no! The internet is down
         4. Backing Up Is Easy (You Just Have to Do It)
            1. Deciding how often to back up
            2. Doing the deed
            3. Backing up when IntheCloud
            4. Storing your backups — no fibs now
         5. Resurrecting Data
            1. Restoring your company file
            2. Panic! The black hole beckons
      4. Chapter 17: Understanding Your Business
         1. Understanding Financial Statements
            1. Checking out your bottom line
            2. Giving your Balance Sheet a health check
         2. Seeing Where the Money’s Made
            1. Finding out how jobs work
            2. Figuring out how job reporting can work for you
            3. Creating a new job
            4. Getting rid of jobs
            5. Setting up job budgets
            6. Budgeting for jobs by the month or by the year
         3. Working with Budgets and Cashflows
            1. Deciding whether it’s gruel for dinner tonight
            2. Generating cashflow reports
      5. Chapter 18: Keeping Your Company File in Top Shape
         1. Lining Up for a Health Check
         2. Taking your Temperature: Account Reconciliations
            1. Balancing the scales
            2. Other accounts
         3. Going in Deep: The Transaction Review
            1. Reconciling invoices and purchases
            2. Giving inventory a clean bill of health
            3. Troubleshooting inventory when it’s sick
            4. Looking to the future, burying the past
            5. Employing a forensic expert
            6. Knowing a red herring when you see one
         4. Dishing Out Medicine: The Tax Review
            1. Splitting hairs
            2. Taking exception
            3. Reconciling yourself
            4. Making sure the whole deal is spot on
         5. Heading to the Beach
   6. Part V: The Part of Tens
      1. Chapter 19: Ten Tricks to Speed Your Work
         1. Get Bank Feeds Up and Running
         2. Tune Up Those Bank Rules
         3. Integrate Everything
         4. Use All Ten Fingers
         5. Play Memory Games
         6. Hurl Your Mouse Out the Window
         7. Create Cards Wherever Possible
         8. Move On to Advanced Searches
         9. Tell Suppliers Where to Go
         10. Get Creative with Lists
      2. Chapter 20: Ten Tricks (Nine, Actually) to Starting a New Year
         1. Give Your Company File the Once-Over
         2. Become an Irritating Pedant
         3. Tell Your Accountant about Your Good Work
         4. Jump the Gun
         5. Lock Yourself Out
         6. Switch Off Auto Confirmation
         7. Anticipate the Obvious
         8. Beware of Unwanted Upgrades
         9. Communicate More, Communicate Better
   7. Index
   8. About the Author
   9. More Dummies Products
   10. Connect with Dummies