table of contents v
Table of Contents
Introduction ........................................................................................1
Keeping Up with the Macs ............................................................................................................. 1
What’s New in Office 2004 ............................................................................................................ 4
The Very Basics 6
About This Book .............................................................................................................................. 7
Part One: Word
Chapter 1: Basic Word Processing ..................................................13
Creating and Opening Documents ..............................................................................................13
Word Processing Basics .................................................................................................................19
A Window into Word .....................................................................................................................21
The Views ....... 32
Every Conceivable Variation on Saving ......................................................................................35
Printing ........... 38
Chapter 2: Editing in Word ..............................................................55
The Many Ways to Select Text ..................................................................................................... 55
Moving Text Around ...................................................................................................................... 58
Navigating Your Documents ........................................................................................................66
Finding and Replacing ...................................................................................................................71
Spelling and Grammar ................................................................................................................. 79
Five Ways to Type Less .................................................................................................................90
Chapter 3: Formatting in Word .....................................................105
The Formatting Palette ............................................................................................................... 105
Character Formatting .................................................................................................................. 106
Lists ................ 112
Paragraph Formatting ..................................................................................................................116
Document Formatting ................................................................................................................ 130
Section Formatting ...................................................................................................................... 132
Chapter 4: Styles, Page Layout, and Tables .................................137
Styles ............. 137
Page Layout .. 144
Automatic Hyphenation ............................................................................................................. 149
Text Boxes ...... 151
Pictures and Drawings ................................................................................................................ 158
Charts, Spreadsheets, and Equations ....................................................................................... 160
Tables ............ 160
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Chapter 5: Comments, Change Tracking, and Versions .............. 175
Comments ..... 175
Change Tracking ...........................................................................................................................178
Comparing Documents .............................................................................................................. 185
Versioning ..... 186
Chapter 6: Notebooks, Outlining, and Master Documents .........189
Notebook Layout View ...............................................................................................................189
The Outliner . 200
The Document Map ....................................................................................................................207
Master Documents ......................................................................................................................209
Chapter 7: Advanced Word Processing .........................................217
Headers and Footers ...................................................................................................................217
Footnotes and Endnotes ............................................................................................................ 221
Line Numbers ..............................................................................................................................225
Templates ..... 226
AutoSummarize ...........................................................................................................................234
Fields ............. 237
Bookmarks ... 242
Captions ........ 244
Cross-References .........................................................................................................................248
Creating a Table of Contents ..................................................................................................... 251
Indexing ........ 256
Data Merges . 263
Macros .......... 279
Chapter 8: Word Meets Web .........................................................285
Word as Web Browser ................................................................................................................286
Creating a Web Page in Word ...................................................................................................287
Graphics, Sounds, and Movies ..................................................................................................295
Hyperlinks .... 300
Web Forms ... 307
Saving Web Pages .......................................................................................................................308
Part Two: Entourage
Chapter 9: Entourage Email and Newsgroups ............................. 315
The Big Picture ..............................................................................................................................315
Setting Up Entourage ...................................................................................................................318
Sending and Receiving Mail .......................................................................................................325
Newsgroups . 370
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Chapter 10: Calendar, Tasks, and the Project Center ..................383
The Calendar 383
Recording Events .........................................................................................................................386
What to Do with an Appointment .............................................................................................392
Saving Calendars as Web Pages ................................................................................................399
Tasks .............. 401
Office Notifications ......................................................................................................................406
Project Center ...............................................................................................................................410
Accessing Projects from Other Office Programs .....................................................................422
Chapter 11: Address Book and Notes ...........................................425
Address Book ...............................................................................................................................425
The Note Pad ...............................................................................................................................440
Chapter 12: Advanced Entourage ..................................................443
Palm Synchronization .................................................................................................................443
About Conduits ............................................................................................................................444
Multiple Identities ........................................................................................................................450
Finding Messages ........................................................................................................................452
Links .............. 456
Categories .... 458
Checking Your Spelling ...............................................................................................................459
The Script Menu ..........................................................................................................................460
Part Three: Excel
Chapter 13: Basic Excel ..................................................................465
Spreadsheet Basics .....................................................................................................................465
Formula Fundamentals ..............................................................................................................484
Excel, the List Maker ...................................................................................................................496
Chapter 14: Formatting and Charts ...............................................509
Formatting Worksheets ..............................................................................................................509
Charts ............ 528
Printing Worksheets ....................................................................................................................543
Chapter 15: Advanced Spreadsheeting .........................................551
Workbooks and Worksheets ...................................................................................................... 551
Advanced Formula Magic ..........................................................................................................562
Working with Databases ............................................................................................................567
Opening the Excel Toolbox .........................................................................................................572
Macros: Making Excel Work for You .........................................................................................592
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Part Four: PowerPoint
Chapter 16: Basic PowerPoint .......................................................599
Triple View .... 599
Step 1: Specify a Design .............................................................................................................599
Step 2: Writing the Outline ........................................................................................................605
Step 3: Building the Show ..........................................................................................................608
How to Build a Slide ....................................................................................................................613
Chapter 17: Advanced PowerPoint ...............................................627
Making a Slideshow ....................................................................................................................627
Multimedia Effects .......................................................................................................................640
Printing Your Presentation .........................................................................................................650
Part Five: Microsoft Office as a Whole
Chapter 18: The Project Gallery and Toolbox ..............................657
The Project Gallery ......................................................................................................................657
Toolbox ......... 663
Reference Tools ...........................................................................................................................665
Projects Palette ............................................................................................................................667
Compatibility Checker ................................................................................................................668
Chapter 19: Customizing Office .....................................................669
Customizing Your Toolbars ........................................................................................................669
Redesigning Your Menus ............................................................................................................ 674
Reassigning Key Combinations ................................................................................................. 677
Chapter 20: The Graphics Programs of Office .............................679
Inserting a Graphic ......................................................................................................................679
The Clip Gallery ...........................................................................................................................680
AutoShapes and WordArt ..........................................................................................................682
Lines and Shapes: The Drawing Toolbar ..................................................................................684
Formatting Pictures and Drawings ............................................................................................687
The Picture Toolbar .....................................................................................................................693
Object Linking and Embedding (OLE) ......................................................................................694
Chapter 21: AppleScripting Office .................................................699
What is AppleScript? ...................................................................................................................700
Installing and Running Office Scripts ........................................................................................ 702
Starter Scripts ...............................................................................................................................706
Learning More ..............................................................................................................................715

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