chapter 1: basic word processing 21
correct amount of space after each period or other punctuation mark. Adding an
extra space is superﬂuous, clutters your ﬁle with extra characters, and cramps your
• Save early, save often. Choose File→Save (or press c-S) after every paragraph or
A Window into Word
The tools you use most often—those for navigating your document and for basic
formatting—are clustered around the main text window, which is shown in Figure
Word 2004’s title bar does all the usual Mac things—sends the window to the Dock
when double-clicked, moves it when dragged, and so on—but it has a few unheralded
powers, too. It also performs like a Mac OS X folder window in two key respects:
• To ﬁnd out which folder your document is nested in, c-click the document’s title.
As shown in Figure 1-6, a pop-up menu appears, identifying your document icon’s
location on the hard drive. Click any folder or drive on the list to open it into a
new Finder window.
• See the tiny Word icon next to the document’s name in the title bar? That’s your
document proxy icon, which works just like the folder proxy icon in every Finder
window title bar. As shown at right in Figure 1-6, you can drag that icon just as
you would any icon in the Finder. You might do so to move the current document
to a different folder, to copy it to a different disk, or even to drag it directly to the
Trash. In true Mac OS X fashion, you see a translucent ghost of the icon as you
move it. (You have to hold the cursor down on this icon for about one second,
making it turn dark, before you can drag it in this way. If you drag it too quickly,
Word thinks you’re simply trying to move the window on the screen.)
A Word window is surrounded by
controls, gizmos, and levers. Almost
anything you click, drag, or double-
click produces some change to your
document or Word’s own settings
Title bar Ruler
22 ofﬁce 2004 for macintosh: the missing manual
Tip: The document proxy icon appears faded out (disabled) whenever you’ve edited your document without
saving the changes. (And you can’t drag it to move, copy, or trash your document when you haven’t saved
changes.) Only when you choose File→Save (c-S) does the icon spring to life, ready for dragging.
The ruler across the top of the page displays the current settings for margins, tabs,
and indents. See page 116 for details on how to use and change these settings.
Scroll Bar and Navigator Buttons
Figure 1-5 shows the Navigator buttons—double arrows ﬂanking a little round but-
ton at the lower-right of the Word window. When you ﬁrst open a document, these
Navigator buttons act as Page Up/Page Down buttons. But once you’ve used the Find
and Replace command (see page 72), or in some other way changed the browse object,
the double arrows act differently.
For instance, after you’ve used Find and Replace, clicking the Navigator buttons takes
you from each occurrence of the word you’re trying to ﬁnd to the next. For more detail
on the Browse Object feature and Navigator buttons, see page 69.
Figure 1-5 also shows the small blue Split box at the upper-right of the window. When
you point to it, the cursor changes to a double-pointing arrow. Dragging that arrow
divides the window into two panes, each with its own, independent, vertical scroll bar.
(Choosing Window→Split, or pressing Option-c-S, accomplishes the same thing.)
This is a great arrangement when you’re working at the end of a long document and
need to refer to material earlier in the document. You can use the upper window to
scroll through the entire document, while meanwhile back at the lower window, you
can continue typing without losing your place.
Left: When you c-click the docu-
ment name, you can choose and
open, in a Finder window, any
folder or disk in the list.
Right: After holding for a second,
you can drag the tiny icon any-
where on your desktop.