Office 2007 Bible

Modifying a Hierarchy Diagram Structure

Hierarchy diagrams (organization charts) show the structure of an organization. They have some different controls for changing their structure compared to other diagrams, so this chapter looks at them separately.

Inserting and deleting shapes

The main difference when inserting an organization chart shape (that is, a box into which you will type a name) is that you must specify which existing box the new one is related to and how it is related.

For example, suppose you have a supervisor already in the chart and you want to add some people to the chart who report to him. You would first select his box on the chart, and then insert the new shapes with the Add Shape button. For a box of the same level, or of the previously inserted level, click the top part of the button; for a subordinate or other relationship, open the button’s menu. See Figure 24-15. The chart can have only one box at the top level, however, just as a company can have only one CEO.

Figure 24-15. Add more shapes to a hierarchy diagram.

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When you insert a new shape in a hierarchy diagram, four of the options are the same as with any other diagram, and one is new: Add Shape After and Add Shape Before insert shapes of the same level as the selected one, and Add Shape Above and Add Shape Below insert a superior and subordinate level respectively. The new ...