Understanding E-Mail Rule Basics
Outlook lets you automate the handling of e-mail messages with rules. A rule can perform actions such as move messages from a specific person to a designated folder or delete messages with certain words in the subject. Rules can also display alerts, play sounds, and move InfoPath forms and RSS feed items. Rules can help you save time and stay organized.
Outlook e-mail rules are all similar in that they specify a condition and an action. A rule can be defined to apply to e-mail messages when they arrive, which is most common, and to messages as you send them. The Rules Wizard, through which you create rules, provides a set of partially defined rules for commonly needed actions—all you need to do is fill in the details. This wizard also provides the capability to define a rule completely from scratch, a feature you’ll use if one of the existing rule templates does not meet your needs.
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