Chapter 2. Editing Data

In This Chapter

  • Selecting data

  • Using the pop‐up toolbar

  • Copying, cutting, and pasting

  • Copying and cutting with the mouse

  • Sharing data within Office 2007

Although you create a file only once, you can edit it many times. Editing can add, rearrange, or delete data, such as text, numbers, or pictures. All Office 2007 programs work in similar ways to edit data, so whether you use Word, Excel, PowerPoint, or Access, you'll know the right commands to edit data no matter which program you may be using.

Whenever you edit a file, save your file periodically by clicking the Save icon in the Quick Access toolbar, pressing Ctrl+S, or clicking the Office Button and choosing Save. That way if your computer crashes or the power goes out, you won't lose all the editing changes you made.

Adding Data by Pointing

When you enter data into a file, your data appears wherever the cursor appears on the screen. The cursor appears as a blinking vertical bar, which basically says, “Anything you type now will appear right here!”

Because the cursor won't always magically appear exactly where you want to type data, you must move the cursor using either the mouse or the keyboard. To move the cursor using the mouse, follow these steps:

  1. Move the mouse pointer where you want to move the cursor.

  2. Click the left mouse button.

    The cursor appears where you click the mouse pointer.

To move the cursor using the keyboard, you can use one of many cursor movement keys:

  • The (up/down/left/right) arrow keys

  • The Home/End ...

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