Office 2010 Made Simple

Finalizing a Document

When you have finished creating, editing, and reviewing a document, you can make it final. Finalizing a document has three main parts:

• Removing sensitive or surplus information from the document.
• Marking the document as being final.
• Signing the document with a digital signature to prove it hasn't been altered.

NOTE: Whether you need to make a document final depends on what the document is for. When you're creating documents for a company or organization that follows formal procedures, you'll probably need to produce a final version of a document for distributing electronically, archiving, or providing to regulators. When you're creating a document for your own use, or that you will print and distribute as hard copies, ...