Office 2011 for Macintosh: The Missing Manual

Chapter 10. Managing Your Contacts

Once upon a time, people kept the names, addresses, and phone numbers of everyone they knew in real books with pages that had lettered tabs. Depending on your family names, there might have been lots of people on your D, M, and S pages, but not so many on your Q, U, and Z pages. If someone moved or a phone number changed, you’d scrawl out the outdated details and write in the new ones. Needless to say, these books got a little messy. Then, personal computers and iPhones came along. Now you’ve got more details than ever to keep track of: email addresses, web pages, and instant message (IM) names. Fortunately, along with those gadgets, you’ve got some smart tools to manage your contacts.

Outlook comes with contact tools that are designed to work smoothly with your Office programs. Surprisingly, they’re also designed to play well with your Mac Address Book and other applications that don’t come from that big blue Windows company. This chapter shows you how to add contacts and create groups of contacts for easy mailing. If you already use your Mac Address Book, Gmail, or some other contact manager, you’ll learn how to import the contacts you’ve already created there. Along the way, you’ll discover loads of tips to help you manage all the addresses and numbers attached to your friends, family, and colleagues.

Creating New Contacts

Creating new contacts is a fill-in the blanks affair. Most of your work with contacts takes place in the Contacts view and ...