Chapter 14

Managing Email with Outlook


Configuring email account settings

Creating email

Adding file attachments

Reading email

Deleting email

Microsoft Outlook is the personal organizer portion of Office 2016 for tracking appointments, storing names and addresses of important people, and keeping a list of to-do tasks. However, the most popular uses for Outlook are reading, writing, and organizing your email.

Configuring Email Settings

The first time you run Outlook, you need to configure your email account information. To retrieve email from your account within Outlook, you may need to know the following:

  • Your name
  • The username of your email account, which may be JSmith (for Joe Smith)
  • Your email address (such as
  • Your email account password
  • Your email account type (such as POP3 or IMAP)
  • Your incoming mail server name (such as
  • Your outgoing mail server name (such as

remember Outlook can often recognize many popular email accounts such as Yahoo! Mail, but if Outlook can’t set up your email account automatically, you will need to ask your Internet Service Provider (ISP) for all these details.

Adding an email account

Before you can use Outlook to manage your email, you must add your email account. The first time you run Outlook, the program will try to set up an email account to use.

If you want to add a new ...

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