Creating a Database Report
IN THIS CHAPTER
Creating a report with the Report Wizard
Displaying and printing reports
Modifying the appearance of a report
Erasing a report
Data is useless if you can’t understand what it means, so that’s why Access lets you create reports. A report simply provides a printed version of your data arranged in some useful way.
One report can dig through your data and print a list of your top ten salespeople. Another report may print out the top ten products you sold last year. Reports simply provide a way to make sense of your data and print it so you can examine your data on paper.
Using the Report Wizard
The easiest way to create a report is to use the Report Wizard, which guides you step by step through arranging and selecting which data to print on a report, along with sorting your data at the same time. To use the Report Wizard, follow these steps:
- Click the Create tab.
Click the Report Wizard icon in the Reports group.
The Report Wizard dialog box appears, as shown in Figure 18-1.
- Click in the Tables/Queries list box and choose the table or query that contains the data you want to print in a report.
- Click a field in the Available Fields box and then click the > button. Repeat this step for each additional field you want to display in your report.
Another dialog box appears, asking whether you want to group your data by a specific field, such as by Last Name or Employee Number, as shown in Figure 18-2.
- Click a field ...