578 ofﬁce x for macintosh: the missing manual
To do so, launch PowerPoint and choose File→Open to bring up the Open dialog
box. Select All Outlines in the Show pop-up menu, and then select the Word docu-
ment that you want to import.
After you click Open, the Ofﬁce Assistant asks you if you want to open the outline in
Word or in PowerPoint; choose PowerPoint. PowerPoint now converts your outline
into the basis for a slide show; each top-level heading becomes the title of a new
slide, and subheadings become bullet points on each slide.
Tip: You can perform this trick from inside Word, too. With the outline open in Word X, choose File→Send
To→Microsoft PowerPoint. PowerPoint opens (if it’s not already open) and converts the outline into a
presentation automatically, saving you several steps.
Step 3: Building the Show
It’s much better to show blank white slides containing an effective message than
fancy graphics that don’t say anything. That’s why it’s an excellent idea to begin your
presentation planning with the Outline pane.
Once the outline’s in good shape, it’s time to start thinking about the cosmetics;
how your slides look. PowerPoint’s tools make it easy to adapt your design (or
Microsoft’s design) for all the slides simultaneously.
Caution: Choose File→Page Setup and set the Size options before you design your slides. A radical
change to these options later in the game may result in cutoff graphics or unintended distortions, as
though your slides were being projected through a fun-house mirror.
A master item is a background element that appears on every slide—a logo or a
background, for example. When you add, delete, move, or replace a master item,
you see the change reﬂected in all of your slides that use that master item. For ex-
ample, if you want to change the background color of all of your slides, just change
the background on their slide master; PowerPoint updates all the slides instantly.
In fact, PowerPoint offers four different categories of master items: slides, titles, hand-
outs, and notes. Here’s how they work.
The slide master—or, as most people would call it, the master slide—is a special
slide whose background, font size and style, bullet style, and footer (whatever ap-
pears at the bottom of every slide) determine the look of these elements on every
slide it controls.
Writing the Outline