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Office X for Macintosh: The Missing Manual by David Reynolds, Tonya Engst, Nan Barber

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618 office x for macintosh: the missing manual
1. Choose FileSave As.
A dialog box appears, offering several options.
2. From the Format pop-up menu, select a graphics file format.
JPEG is a great choice for photos; PICT is good, too, but its a Macintosh-only
format. Use GIF or PNG (see page 288) for smaller files, especially if you intend
to use the resulting still images on a Web page and if your audience will be using
relatively recent versions of the popular Web browsers.
3. Click Options.
At the bottom of the resulting Preferences window, you can choose whether you
want PowerPoint to save all the slides in the show as graphics or just this one. In
addition, you can set up the file resolution and dimensions. (The dimensions is
an important setting; you don’t want your monitor to chop off part of the slides.)
Finally, you can specify whether to compress the file (smaller files, worse
quality).
Tip: You don’t need to set up these options time after time; you can set up your preferred settings only
once, on the PowerPointPreferencesSave tab. There you’ll find the identical graphics-saving options,
which affect the proposed values for all your subsequent graphics-saving exploits.
4. Change the settings as desired, click OK, then name the still image and click
Save.
If you opted to save all of the slides, PowerPoint automatically creates a folder
bearing your files name. Inside the folder are the individual graphics files, with
names like Slide1.jpg, Slide2.jpg, and so on.
Printing Your Presentation
Although PowerPoint is primarily meant to throw images onto a monitor or projec-
tor, you can also print out your presentations on good old-fashioned paper—which
is especially useful, of course, for printing handouts, overheads, and notes. What-
ever the format, all printing is done through the same basic procedure: Open the
presentation you want to print, make a few adjustments in the Page Setup dialog
box and the Print dialog box, then fire away.
Page Setup
Before printing your presentation, you should pop open the hood and take a peek at
the Page Setup dialog box (see Figure 16-11). After all, this important window is the
engine that controls the size of your slides, whether they’re for onscreen viewing or
printing. Be sure to make any size adjustments early in the game; if you fiddle with
the knobs in Page Setup after the slide has been made, it’ll stretch to fit, possibly
giving the image a warped or distorted look, or knocking certain graphics off the
edges altogether.
Multimedia
Effects
chapter 16: advanced powerpoint 619
You can use the settings in this dialog box to morph your slide show into something
appropriate for another format—taking it from an overhead projector to a Web
banner, for instance. Also, if you want to send your presentation out to be printed,
you can adjust the presentations resolution by clicking the Options button in the
Save dialog box.
To open the Page Setup dialog box, choose FilePage Setup. Doing so brings you
face to face with Microsofts version of the Page Setup box, which presents you with
a pop-up menu offering preset slide sizes: On-screen show, US Letter, US Ledger,
A3, A4, B4, B5, 35mm slides, Overhead, and Web banner (Figure 16-11, top). If you
have a custom slide size in mind, you can set its width and height here as well.
Figure 16-11:
Top: The basic options in the
Page Setup dialog box let you
size your slides and set a
separate orientation (portrait
or landscape) for slides and
other documents—notes,
handouts, and outlines—that
you want to print.
Bottom: If you choose Microsoft
PowerPoint in the Print dialog
box, you gain access to several
important options, including
the various printout types
shown in the Print What pop-
up menu. Further, you can
shrink your document to fit the
available paper; print in color,
grayscale, or pure black and
white; print any hidden slides;
or put a snappy little frame
around each slide printout or
thumbnail on a handout.
Finally, the Preview button can
save you a lot of time; click it to
generate a Preview document.
Printing Your
Presentation

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