618 ofﬁce x for macintosh: the missing manual
1. Choose File→Save As.
A dialog box appears, offering several options.
2. From the Format pop-up menu, select a graphics ﬁle format.
JPEG is a great choice for photos; PICT is good, too, but it’s a Macintosh-only
format. Use GIF or PNG (see page 288) for smaller ﬁles, especially if you intend
to use the resulting still images on a Web page and if your audience will be using
relatively recent versions of the popular Web browsers.
3. Click Options.
At the bottom of the resulting Preferences window, you can choose whether you
want PowerPoint to save all the slides in the show as graphics or just this one. In
addition, you can set up the ﬁle resolution and dimensions. (The dimensions is
an important setting; you don’t want your monitor to chop off part of the slides.)
Finally, you can specify whether to compress the ﬁle (smaller ﬁles, worse
Tip: You don’t need to set up these options time after time; you can set up your preferred settings only
once, on the PowerPoint→Preferences→Save tab. There you’ll ﬁnd the identical graphics-saving options,
which affect the proposed values for all your subsequent graphics-saving exploits.
4. Change the settings as desired, click OK, then name the still image and click
If you opted to save all of the slides, PowerPoint automatically creates a folder
bearing your ﬁle’s name. Inside the folder are the individual graphics ﬁles, with
names like Slide1.jpg, Slide2.jpg, and so on.
Printing Your Presentation
Although PowerPoint is primarily meant to throw images onto a monitor or projec-
tor, you can also print out your presentations on good old-fashioned paper—which
is especially useful, of course, for printing handouts, overheads, and notes. What-
ever the format, all printing is done through the same basic procedure: Open the
presentation you want to print, make a few adjustments in the Page Setup dialog
box and the Print dialog box, then ﬁre away.
Before printing your presentation, you should pop open the hood and take a peek at
the Page Setup dialog box (see Figure 16-11). After all, this important window is the
engine that controls the size of your slides, whether they’re for onscreen viewing or
printing. Be sure to make any size adjustments early in the game; if you ﬁddle with
the knobs in Page Setup after the slide has been made, it’ll stretch to ﬁt, possibly
giving the image a warped or distorted look, or knocking certain graphics off the