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Office X for Macintosh: The Missing Manual by David Reynolds, Tonya Engst, Nan Barber

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chapter 17: customizing office 633
Tip: You can use this technique to reset any of the factory toolbars, too. On the ToolsCustomizeToolbars
tab, just turn on the checkbox next to the toolbar you want to restore, and then click Reset.
Reassigning Key Combinations
A staggering number of Office commands can be triggered by pressing an equally
staggering number of keyboard shortcuts. The only problem arises when you dis-
cover that Microsoft has chosen something bizarre (like Option-c-R for Thesau-
rus) instead of something more natural (like c-T).
The good news is that you can reassign key combinations for any menu command—
in Word and Excel, anyway. You cant fiddle with the keyboard commands in
PowerPoint or Entourage. (But hey, in Office 2001 you couldn’t change key com-
mands in Excel either, so at least Microsoft is making some progress.)
To begin, choose ToolsCustomize. In the Customize dialog box, click the Key-
board button.
Now the Customize Keyboard window appears (see Figure 17-4). It works much
like the toolbar-editing dialog box described earlier in this chapter. At left, click a
command category; at right, click the name of the command you want to reassign.
(After clicking or tabbing into one of these lists, you can jump to a particular cat-
egory or command by typing the first couple letters of its name.)
Figure 17-4:
Here, the Spelling and Grammar
command (which Word calls
ToolsProofing) is being given
another keyboard shortcut—
Option-
c
-S. Word warns that
Option-
c
-S is already in use by
another command (“DocSplit,”
which splits the document
window into two panes); if you
don’t care, just click Assign.
Redesigning
Your Menus
634 office x for macintosh: the missing manual
After highlighting the command for which youd like to change or add a key combi-
nation, click in the box beneath the “Press new shortcut key” field. Now press the
keys you’d like to use as the new key combo, using any combination of the Shift, c,
Option, and Control keys along with a letter, Fkey, or number key.
If that keystroke already “belongs” to another command in the Office X program
youre using, the Customize dialog box shows you which command has it (Figure
17-4). To reassign that keystroke to the new command anyway, click the Assign but-
ton. To keep the current setting, press Delete, and then try another keystroke.
Obviously, you cant have two commands linked to a single keystroke. However, you
can create more than one keyboard shortcut for a single command. For instance, in
Word X, both c-B and Shift-c-B are assigned to Bold.
Tip: If you find yourself frequently triggering some command accidentally, you may want to remove its
assigned keystroke. To do so, click the command name in the list, highlight the keystroke in the “Current
keys” list, and then click the Remove button. Click OK to save the changes.
If you dont like the key combinations that you’ve edited, you can always reset them
by clicking the Reset All button in the lower-right portion of the dialog box.
Faster Keyboard Reassignment in Word
Word offers a shortcut for assigning a keyboard shortcut
to a menu: Press Option-c and the + sign on your nu-
meric keypad (at the right side of your keyboard). The
mouse pointer changes into a large c symbol.
Now click the toolbar button, or choose the menu com-
mand, for which you want to set up a keystroke. A special
keyboard-reassignment box appears, looking something
like the one in Figure 17-4. Just press the keystroke you
want as described above. You’ve just saved yourself sev-
eral steps.
GEM IN THE ROUGH
Reassigning Key
Combinations

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