638 ofﬁce x for macintosh: the missing manual
The Categories button in the Clip Gallery window opens a dialog box where you
can delete categories from, or add categories to, the Clip Gallery. Neither process
deletes or adds any actual pictures;—they stay where they always were—in the
Microsoft Ofﬁce X→Clipart→Core folder. You’re just deleting or adding category
names into which the pictures can reside.
If you click the Online button, Ofﬁce asks your permission to launch your Web
browser and connect to the Microsoft Design Gallery Live Web site, which offers
thousands of additional clip art ﬁles in a searchable database. You can download
them individually or in groups by turning on their boxes.
Best of all, when you click the “download clips” link in Design Gallery Live, Word
automatically imports the new clips into the Clip Gallery and opens the gallery to
display them. New clips arrive in the category called Favorites, as well as into other
existing categories based upon their keywords. To move them around, see “Proper-
Adding Your Own Clips
You’re not limited to clip art from Microsoft. Not only can you transfer your own
images into any Word document with the Insert→From File command, but you can
also make them part of the Clip Gallery. This gives you the opportunity to use the
Clip Gallery’s search function and organizing features and see thumbnails of your
own clip art, too. (iPhoto it ain’t, but this feature can be handy.)
To do so, choose Insert→Picture→Clip Art to open the Clip Gallery; click Import.
Use the Open window in the Import dialog box to navigate on your Mac to the
graphics ﬁles that you want to bring into the Clip Gallery. (Make sure the Show
menu shows “Clip Gallery Images”; the kinds of images you can import are JPEG,
TIFF, PICT, GIF, PNG, or Photoshop ﬁles, as well as clip art from Microsoft.)
Use the radio buttons at the bottom of the dialog box to indicate whether you’d like
Word to store a copy of the clip (leaving the original in place), move the original
from its current location into the Clip Gallery, or just place an alias of the original
ﬁle in the Clip Gallery. Since it’s possible to delete clips from the Clip Gallery (see
below), this alias method is the most prudent. It also saves on disk space.
Click to select the image (Shift-click to select multiple images); click Import. The
Properties dialog box opens, offering you a chance to rename the image and assign
categories to it.
If you want a clip out of your life forever, click it in the Clip Gallery and choose
Edit→Clear. Word asks for conﬁrmation before nuking it.
The Clip Gallery