chapter 3: formatting in word 117
When you want Word to display the text you’ve designated as hidden, use either of
• Choose Word→Preferences→View tab. Turn on “Hidden text” and click OK.
• Click the Show/Hide button (¶) on the Standard toolbar (or the Document sec-
tion of the Formatting Palette).
Either way, hidden text appears with a dotted underline to distinguish it from the
rest of the text.
Tip: Whether or not hidden text prints is up to you. To print hidden text along with the rest of the
document, choose Word→Preferences, click the Print button, turn on the Include with Document→Hidden
text box, and click OK.
If you’re in the business world, or even the business of organizing your thoughts,
you can’t get far without using numbered or bulleted lists.
Bulleted lists are an attractive way of presenting little nuggets of information. Here,
for example, is a bulleted list that illustrates how useful they can be:
• Each paragraph is indented from the left margin (like this one) and is preceded
by a bullet (the round dot shown at left).
• You can always create a numbered list by typing a number at the beginning of
each line, but it won’t be nicely indented.
• You may know how to create a bullet (•) at the beginning of every line by using
the keyboard shortcut Option-8. But again, that won’t produce the clean left
margin on your bulleted paragraphs.
• Furthermore, creating lists manually can get messy. For example, inserting an
item between two existing ones in a numbered list requires some serious renum-
bering. And if you want your list indented, you’ll have to ﬁddle with the indent
controls quite a bit.
Word has partially automated the process. A quick way to start a numbered or bul-
leted list is to click one of the list icons on the Formatting Palette (next to where it
says Lists). Word promptly indents the paragraph containing the insertion point
and adds a bullet (or the number 1). Even the indenting is perfect: The second and
following lines of a list item start under the ﬁrst letter, not all the way back to the left
margin. To start a new list item, just hit Return. When you’re ﬁnished building the
list, press Return once more and then click the same icon in the Formatting Palette
a second time.
If you create a numbered list this way, Word does the numbering automatically as
you go. Better yet, if you insert a new list item between two others, Word knows
enough to renumber the entire list.