148 ofﬁce x for macintosh: the missing manual
Note: Word won’t let you delete certain built-in styles (such as Normal, Heading 1, 2, and 3, and so on).
If you click one of these styles, the Delete button is grayed out.
To delete many styles at once, choose Format→Style and click Organizer (or press
c-O). The Organizer opens, as shown on page 207. In the list box for the current
document, c-click the styles you want to delete, then click Delete. (If the list of
styles you wish to delete are consecutive, click the ﬁrst one, then Shift-click the last
style name; click Delete.)
Once you’ve cultivated a crop of magniﬁcent styles, you may want to spread their
sunshine to other documents. You can do so in the Organizer dialog box, described
in the previous paragraph and on page 207, but that’s a lot of trouble.
The sneaky, much faster way is to copy paragraphs formatted in the styles you want
to transfer and then paste them into another document. Word automatically adds
the pasted styles to the second document’s list of styles. (If the document already
contains a style of the same name, it ignores the new one you’ve pasted.)
Tip: If you’re ever confused about which styles you’ve applied where, try this: Choose
Word→Preferences→View panel. Set the “Style area width” to about one inch, then click OK. Now Word
opens a new strip at the left side of your document window that identiﬁes the style of every paragraph!
Word automatically ﬂows text from line to line and page to page. However, an im-
portant part of document design is placing text right where you want it, breaking it
up, and generally controlling the ﬂow.
A break is an invisible barrier that stops your text in its tracks, and then starts it
again on a new line, column, or page.
In Word, pressing Return (or Enter) creates a paragraph break; although you may
not have been aware of the term, this is what you’ve been creating every time you
end a paragraph. Unless you’ve chosen a different “following paragraph” style (see
page 146), the new paragraph takes on the same formatting as the one above.
Pressing Shift-Return inserts a line break. It’s similar to a paragraph break except
that the text on the new line remains part of the original paragraph, and retains its
style and paragraph formatting. No matter how you edit the surrounding text, the
line break will remain where you inserted it—until you remove it, of course.