156 ofﬁce x for macintosh: the missing manual
Note: Text boxes completely disappear in Normal view. To work with text boxes, make sure you’re using
Page Layout view (View→Page Layout)—or be prepared for some surprises when you ﬁrst see the print-
Creating Text Boxes
To start a text box in your document, choose Insert→Text Box. (Another avenue: If
the Drawing toolbar is open [page 644], click the Text Box button, which looks like
a capital A with an I-bar next to it.)
Move the mouse to where you’d like the box to appear, and drag diagonally; Word
shows you the rectangular outline of the box you’re creating. The box is complete
when you let go of the mouse; you can always resize or move it later. To place text
inside your new text box, click inside it and type or paste.
Tip: To enclose existing text in a text box, ﬁrst select the text, then choose Insert→Text Box or click the Text
Box button. Your text appears in a small text box, which you can then resize.
The Text Box Toolbar
The diminutive Text Box toolbar appears when you ﬁrst create a text box, as shown
in Figure 4-9. Its buttons let you:
• Link and unlink text boxes. Linking text boxes sets up an automatic text ﬂow
from one to another, exactly as in PageMaker, QuarkXPress, or any newspaper
on earth that makes you “Continue on page 13A.” As you add text to the ﬁrst text
box, overﬂow text falls into the second one, even if it’s many pages away. Most
people never suspect that Word is even capable of this page-layout feature, per-
haps because it’s buried in this shy toolbar.
To link two text boxes, click the ﬁrst box, and then click the Create Text Box Link
button (see Figure 4-9); the cursor turns into a pitcher, as if to pour text into the
next box. Now click the second box. Excess text ﬂows automatically from the ﬁrst
box into the second. (Press Esc or c-. to back out of the process.)
Tip: There’s nothing preventing you from repeating this process, linking three, four, or many text boxes
together into a continuously linked chain. You may drive your readers crazy, but you can do it.
To break a link between two boxes, click anywhere in the ﬁrst of the two boxes
and click the Break Forward Link button. The text from the second box now
ﬂows back into the ﬁrst one, leaving the second box (and any subsequent boxes
in the chain) empty.
• Navigate from one text box to another. The next two buttons on the Text Box
toolbar (see Figure 4-9) come in handy if there are many text boxes distributed
far and wide in your document. They step you forward and back through the text
boxes, skipping over everything in between.