Office X for Macintosh: The Missing Manual

chapter 6: advanced word processing 211

Note: You don’t get a global template’s styles when you attach it in this way. You can transfer them into

your document using the Organizer, as described on page 207, or attach the same template as a docu-

ment template.

Unloading a global template

Having several global templates open uses up memory, therefore slowing your Mac

down. To unload a global template you no longer need, choose Tools→Templates

and Add-ins and uncheck it in the list, or click Remove.

The Outliner

Your teachers were right: The more time you spend on the outline, the less work

you’ll have to do when it comes time to writing your actual paper, story, article, or

book. Word’s outline maker is an underused tool that can revolutionize the way you

work and even think. It frees you from the drudgery of keeping track of all the

letters and numbers in an outline, while encouraging you to categorize and priori-

tize your ideas.

Building an Outline

To outline your document from the beginning, open a blank document and choose

View→Outline, or click the fourth tiny icon at the lower-left corner of your docu-

ment window. (You can also apply Outline view to an existing document, which is

described later in this section.)

Whenever you switch to Outline view, the Outline toolbar appears (see Figure 6-8).

When you first start typing, your words are formatted as Heading 1—the highest

To do the latter, navigate to the template on your Mac’s

hard drive; it’s probably in the Microsoft Office

X→Templates folder. Click the template’s document icon

to select it and choose File→Duplicate. Drag the copied

file to the Microsoft Office X→Office→Startup→Word

folder.

From now on, this startup template is automatically loaded

to every Word document you open. In other words, this

global template is not automatically unloaded when you

quit Word.

Word automatically unloads any global templates you load

(other than the Normal template) when you quit Word.

When you open Word again, the Normal template is, by

default, the only global template loaded.

If you want to make the AutoText entries, macros, and other

attributes of another global template available all the time,

you can pursue one of these two avenues:

• Copy them into the Normal template using the

Organizer, as described on page 207.

• Turn the additional global template into a star-

tup item.

Using a Template as a Startup Item

POWER USERS’ CLINIC

Templates

212 office x for macintosh: the missing manual

level in the outline hierarchy. (Outline headings correspond to Word’s built-in head-

ing styles.)

Now you’re ready to build your outline. Press Return after each heading. Along the

way, you can create the subheadings using either the mouse or the keyboard, as

described next.

• Promoting and demoting. Moving topics out toward the margin (toward Head-

ing 1, making them more important) or inward (less important) is called pro-

moting or demoting them.

To promote or demote a heading, click within it and then press Tab (to demote)

or Shift-Tab (to promote). Keep pressing until you reach the desired level. (You

can also press Tab or Shift-Tab before typing a heading.)

Or, if you’re a mouse-driven kind of person, click the Promote and Demote but-

tons at the left of the Outline toolbar (see Figure 6-8). Keyboard Shortcuts: Shift-

Control-left arrow to promote; Shift-Control-right arrow to demote. You can

also drag with the mouse, as shown in Figure 6-9.

Tip: You can promote or demote an entire batch of headings at once. Drag through an outline to select

certain headings, or neatly select a heading and all of its subheadings by clicking the + symbol. (To elimi-

nate subtopics from the selection, first click the + sign, then Shift-click where you want the selection to

end.)

• Inserting body text. You wouldn’t impress many people if everything you wrote

were a headline; fortunately, you can flesh out your headings with regular body

text by clicking the double-arrow icon on the Outline toolbar. (It stands for “De-

Figure 6-8:

Top: A full-fledged outline in

progress. The most important

buttons on the toolbar are

identified here.

Bottom: By clicking the big 1

on the toolbar, you hide all

but the primary Level 1

headings, which offers an

easy overview of your

document. You can drag

topics around using the +

signs as handles.

The Outliner