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Office X for Macintosh: The Missing Manual by David Reynolds, Tonya Engst, Nan Barber

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chapter 6: advanced word processing 211
Note: You dont get a global templates styles when you attach it in this way. You can transfer them into
your document using the Organizer, as described on page 207, or attach the same template as a docu-
ment template.
Unloading a global template
Having several global templates open uses up memory, therefore slowing your Mac
down. To unload a global template you no longer need, choose ToolsTemplates
and Add-ins and uncheck it in the list, or click Remove.
The Outliner
Your teachers were right: The more time you spend on the outline, the less work
you’ll have to do when it comes time to writing your actual paper, story, article, or
book. Word’s outline maker is an underused tool that can revolutionize the way you
work and even think. It frees you from the drudgery of keeping track of all the
letters and numbers in an outline, while encouraging you to categorize and priori-
tize your ideas.
Building an Outline
To outline your document from the beginning, open a blank document and choose
ViewOutline, or click the fourth tiny icon at the lower-left corner of your docu-
ment window. (You can also apply Outline view to an existing document, which is
described later in this section.)
Whenever you switch to Outline view, the Outline toolbar appears (see Figure 6-8).
When you first start typing, your words are formatted as Heading 1—the highest
To do the latter, navigate to the template on your Macs
hard drive; its probably in the Microsoft Ofce
XTemplates folder. Click the templates document icon
to select it and choose FileDuplicate. Drag the copied
le to the Microsoft Ofce XOfceStartupWord
folder.
From now on, this startup template is automatically loaded
to every Word document you open. In other words, this
global template is not automatically unloaded when you
quit Word.
Word automatically unloads any global templates you load
(other than the Normal template) when you quit Word.
When you open Word again, the Normal template is, by
default, the only global template loaded.
If you want to make the AutoText entries, macros, and other
attributes of another global template available all the time,
you can pursue one of these two avenues:
Copy them into the Normal template using the
Organizer, as described on page 207.
Turn the additional global template into a star-
tup item.
Using a Template as a Startup Item
POWER USERS CLINIC
Templates
212 office x for macintosh: the missing manual
level in the outline hierarchy. (Outline headings correspond to Word’s built-in head-
ing styles.)
Now you’re ready to build your outline. Press Return after each heading. Along the
way, you can create the subheadings using either the mouse or the keyboard, as
described next.
Promoting and demoting. Moving topics out toward the margin (toward Head-
ing 1, making them more important) or inward (less important) is called pro-
moting or demoting them.
To promote or demote a heading, click within it and then press Tab (to demote)
or Shift-Tab (to promote). Keep pressing until you reach the desired level. (You
can also press Tab or Shift-Tab before typing a heading.)
Or, if youre a mouse-driven kind of person, click the Promote and Demote but-
tons at the left of the Outline toolbar (see Figure 6-8). Keyboard Shortcuts: Shift-
Control-left arrow to promote; Shift-Control-right arrow to demote. You can
also drag with the mouse, as shown in Figure 6-9.
Tip: You can promote or demote an entire batch of headings at once. Drag through an outline to select
certain headings, or neatly select a heading and all of its subheadings by clicking the + symbol. (To elimi-
nate subtopics from the selection, rst click the + sign, then Shift-click where you want the selection to
end.)
Inserting body text. You wouldn’t impress many people if everything you wrote
were a headline; fortunately, you can flesh out your headings with regular body
text by clicking the double-arrow icon on the Outline toolbar. (It stands for “De-
Figure 6-8:
Top: A full-edged outline in
progress. The most important
buttons on the toolbar are
identied here.
Bottom: By clicking the big 1
on the toolbar, you hide all
but the primary Level 1
headings, which offers an
easy overview of your
document. You can drag
topics around using the +
signs as handles.
The Outliner

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