chapter 6: advanced word processing 219
ment Map without resizing anything. Just point the cursor at any line in the Docu-
ment Map, and a yellow, tooltip-like label appears, revealing the full heading text.
The flippy triangles in the Document Map work just like those in a pre–Mac OS X
Finder window: Click one to reveal or conceal all its subtopics. If you’re a fan of
contextual menus, you can also Control-click a heading in the Document Map and
choose Expand or Collapse.
Because the items shown in the Document Map have levels, like headings and out-
line topics, you can collapse or expand the entire outline so that, for example, only
the Level 1 and Level 2 headings show up, exactly as you can in Outline view. To do
so, Control-click in the Document Map pane and choose a heading level from the
contextual menu. If you choose Show Heading 4, for instance, the Document Map
will display only Levels 1 through 4, hiding everything else.
To dismiss the Document Map, choose ViewDocument Map again, or just double-
click the resize bar.
Customizing the Document Map
By default, the Document Map shows up as black Helvetica text with blue high-
lights. (Microsoft isn’t exactly known for its aesthetic prowess.)
To jazz up the Document Map font (or just make it less ugly), choose FormatStyle
and choose Document Map in the Styles list box. Click Modify to bring up the Modify
Style box.
Now choose Font from the Format menu. Whatever font, color, size, case, or text
effect you specify now will apply to all text in the Document Map.
Tip: At this point, you can even change the highlight color, which appears when you click a heading in the
Map. Click OK; then, from the Format pop-up menu, choose Borders. Click the Shading tab in the resulting
dialog box. Choose a new fill color as described on page 651.
Click OK, OK, and Close when youre satisfied. (Clicking Apply will change the cur-
rent paragraph in your main document to the Document Map style; thats probably
not what you want to do.) If you have a change of heart at this point, press c-Z to
restore the Document Map to its original, bland condition.
Master Documents
In the beginning, there was Word 5.1. It had fonts, sizes, styles, tables, and graphics.
But the people weren’t satisfied. They wanted to bind together many different chap-
ter documents into a single, unified book. They wanted to knit together files written
by multiple authors who had edited their respective sections simultaneously on the
network. They wanted to print, spell-check, or search-and-replace across dozens of
different Word files at once; or generate tables of contents, indexes, and cross-refer-
ences for all component Word files at once.
The Document Map
220 office x for macintosh: the missing manual
On the sixth day, Microsoft created the Master Document.
A Master Document looks much like an outline. However, each heading in the Mas-
ter Document can refer to a section or an entirely different Word le. As in the Docu-
ment Map, you click these headings in Master Document view to travel directly
from one part of the document to another.
In essence, a Master Document is like a binder holding all the individual Word files
that comprise it (which Microsoft calls subdocuments). Each subdocument can be
formatted independently, moved or removed, split up, or combined with another
subdocument—all while remaining safely under the umbrella of the Master Docu-
ment. The Master Document concept is slightly alien, difficult to understand, and
sometimes a bit flaky; but if youre putting a book together, Master Documents may
be the only way to go.
Creating a New Master Document
To start building a Master Document, open a new document and choose View
Master Document. The Master Document toolbar appears, and your document is
set up for outlining (see Figure 6-13).
Figure 6-13:
Top: The Master Document toolbar
and a Master Document, showing
three subdocuments. A subdocument
icon, like the one circled, represents
each document. In Master Document
view, you can drag text from one
subdocument to another. Here the
heading A girl is born in a snow-
storm is being dragged from the
Master Document outline into the
subdocument Introduction.
Middle: Behind the scenes, each
master document is comprised of
individual Word documents on your
hard drive.
Bottom: If you click the Collapse
Subdocuments icon on the toolbar,
the nature of your subdocuments
becomes all too realyou see only
hyperlinks to their locations on your
hard drive, spelled out as file paths.
Remove Insert
Subdocument controls:
Master Documents

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