234 ofﬁce x for macintosh: the missing manual
Select the word, phrase or paragraph that you want to bookmark, or just click in the
text at the appropriate spot. Choose Insert→Bookmark (or press Shift-c-F5), and
assign your bookmark a name in the “Bookmark name” box (see Figure 6-18). When
creating a name, adhere to these parameters: Be descriptive and speciﬁc; use under-
lines instead of spaces (Word, in its ornery way, doesn’t permit spaces in bookmark
names); use numbers, if you like, but not as the ﬁrst character; and do not exceed 40
Click Add or press Return when you’re done.
To delete one or more bookmarks, press Shift-c-F5 or choose Insert→Bookmark,
click the name of the bookmark you want to discard, and click Delete. Of course,
your other option is to delete the text or graphic object (if any) that the bookmark is
attached to. When the text or image goes away, the bookmark goes with it.
Navigating by Bookmark
After you’ve scattered bookmarks throughout your document, you’re ready for the
fun part: leapfrogging from one bookmark to another, skipping all the extraneous
stuff in between. Your choices are to take Word’s word for it that you’re at a book-
mark, or make all bookmarks visible on the Preferences→View panel, as described
Note: What you see when you leap to a bookmark depends on what you did when you created it. If you
had highlighted text or graphics before choosing Insert→Bookmark, that text or object is selected when
you jump to it. If you had only clicked in some text without highlighting anything, you get a blinking
insertion point at the bookmark when you jump to it—that’s all.
• Use the Bookmarks dialog box. To go directly to a bookmarked location, press
Shift-c-F5 or choose Insert→Bookmark; the Bookmark dialog box lists all the
bookmarks you’ve created. Double-click the name of a bookmark. The insertion
point moves to the selected bookmark; the Bookmark dialog box remains open
so that you can repeat the process. Press Return or click Close to dismiss it.
• Use the Go To command. Another way to travel to a particular bookmark is to
press F5, c-G, or choose Edit→Go To. Each of these actions opens the Go To tab
of the Find and Replace dialog box (see page 72). In the “Go to what” list box at
left, click Bookmark and choose a bookmark name from the menu at right. Click
Previous and Next to jump around by bookmark.
• Use the Navigator buttons. Start by using the Go To procedure described above
to jump to the ﬁrst bookmark. Now you can close the Find box and use the Navi-
gator Buttons (see page 26) to move forward and backward through your book-
marks, or press the keyboard shortcuts, Shift-page down and Shift-page up, in-