chapter 6: advanced word processing 247
You can make a table of authorities for All citations, or create a separate one for
each category. If you formatted citations in the “Selected text” box (step 3 above),
be sure to turn on the “Keep original formatting” box.
2. Choose a design in the Formats box and continue formatting your Table of Au-
See page 243 for more detail on formatting.
3. Click OK.
If you add a new citation after completing the Table of Authorities, it’s easy to add it
in. Just select the new citation, press Shift-Option-c-I and follow steps 3 through 7
in the ﬁrst set of instructions above.
To update a Table of Authorities, click at the very beginning of the table and press
F9. The same rules apply as described in “Updating or Deleting a Table of Contents,”
on page 245.
Although Microsoft may hate to admit it, few people actually use Word to publish
books. Most “real” books may be written in Word, but they’re usually then poured
into a proper page-layout program like PageMaker, QuarkXPress, or InDesign for
the rest of the process.
That doesn’t stop Microsoft from wishing its word processor were up to the chal-
lenge, though. As evidence, here’s Microsoft’s indexing feature, which can spew forth
a professional-looking index for a document, complete with page numbers, suben-
tries, and the works. (The operative word, however, is can; indexing involves consid-
erable patience and tolerance on your part. As you’ll soon ﬁnd out, indexing often
involves a descent into Word’s sub-basement of ﬁeld codes—a pseudo-program-
ming language that’s not intended for casual experimentation.)
Phase 1: Create Index Entries
As smart as Word X is, it can’t read your document and ascertain what the impor-
tant topics are; you must tell it which concepts you want indexed.
You do so by reading over each page of your document. Each time you come to an
important point that you want included in the index, perform the following steps:
1. Select the word or phrase that you want to index.
For instance, in a book about birds, you might want to create an index entry for
eggs. So you’d highlight the word eggs in the manuscript.
2. Press Shift-Option-c-X.
You could also choose Insert→Index and Tables→Index tab and then click Mark
Entry in the dialog box—but life’s too short.
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