302 ofﬁce x for macintosh: the missing manual
2. Click one of the radio buttons depending on how you’d like to save the ﬁle.
The Save entire ﬁle into HTML option creates a dual-purpose document. It stores
the information both for display on the Web and for returning to it as a Word
document. Such word processor–only elements as headers and footers, comments,
page numbers, and page breaks will reappear when you open it again in Word.
Save only display information into HTML saves only the document attributes
that work in a Web browser. Other information, such as page and section breaks,
columns, and headers and footers will be lost. This option makes a smaller, more
compact HTML ﬁle, which is a good thing if your Web service provider charges
based upon how much server space you use.
Tip: If you choose this option, use Save As ﬁrst to save a copy with all the normal Word elements intact;
you may decide to use the document in Word again.
3. Click Save.
Word takes longer than usual to save the document. When it’s ﬁnished, you can
switch to Online Layout view (if you weren’t already there) to see the Web page as
it will appear online.
When you click Web Options in the Save dialog box (see Figure 7-10), you can specify
special Web features that would normally require mucking around in HTML code.
• The Web page title you enter on the General Tab appears in the title bar in a Web
browser. The Web page keywords are the terms that search engines like Google
and Yahoo spot when searching. (In HTML, these words are known as meta tags.)
• “Update links on Save” in the Files tab comes already turned on. If you’ve changed
or moved any of your Web page’s supporting ﬁles, such as bullets, graphics, or
background patterns, Word updates the links so the page will work when you
reopen it. The “Save only display information into HTML” checkbox turns on
the corresponding radio button in the Save dialog box (see above).
• Checking “Allow PNG” on the Pictures tab saves all the images in your Web page
in Portable Network Graphics format, as described on page 288. The “Screen
size” pop-up menu shows just about every screen size and resolution combina-
tion your Web page visitors are likely to have. 1024 x 768—standard on iBooks
and iMacs, for example—is the smallest screen most people use today, and there-
fore a pretty safe bet.
In the “Pixels per inch” box, 72 is the best setting for Mac monitors; your text will
look gigantic on Windows PC screens. If you’re creating a page that’s going to be
viewed primarily on Windows PCs, change this setting to 96; unfortunately, your
text will look tiny when viewed by Mac monitors. (You’re witnessing the unfor-
tunate side effect of competing Mac/Windows standards. There’s no simple solu-