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Office X for Macintosh: The Missing Manual by David Reynolds, Tonya Engst, Nan Barber

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chapter 7: word meets web 301
submitting the information and resetting the form. You’ll find them in the
InsertHTML Object submenu. With the help of a programmer, select settings
and values from the resulting dialog box.
Saving Web Pages
If you started your Web page from a Web-page template or a blank Web page, as
described at the beginning of this section, all you have to do to save it is press c-S or
choose FileSave or Save As. You can also save a standard Word document or tem-
plate as a Web page, like this:
1. Choose FileSave as Web Page.
The Save dialog box opens, as shown in Figure 7-10.
Figure 7-10:
Lower left: When you choose
File
Save as Web Page, a
Save dialog box opens, all set
to save the document in
HTML format. When you post
the resulting files and folders
online, be sure to preserve
their folder structure on your
Web server. For example,
don’t dump your HTML file
into the folder containing
your graphics. Create a
matching folder online to
hold the graphics..
Upper right: The Web
Options dialog box is the
same one that opens if you
click Web Options on the
Word
Preferences
General
tab.
Web Forms
302 office x for macintosh: the missing manual
2. Click one of the radio buttons depending on how youd like to save the file.
The Save entire file into HTML option creates a dual-purpose document. It stores
the information both for display on the Web and for returning to it as a Word
document. Such word processor–only elements as headers and footers, comments,
page numbers, and page breaks will reappear when you open it again in Word.
Save only display information into HTML saves only the document attributes
that work in a Web browser. Other information, such as page and section breaks,
columns, and headers and footers will be lost. This option makes a smaller, more
compact HTML file, which is a good thing if your Web service provider charges
based upon how much server space you use.
Tip: If you choose this option, use Save As first to save a copy with all the normal Word elements intact;
you may decide to use the document in Word again.
3. Click Save.
Word takes longer than usual to save the document. When its finished, you can
switch to Online Layout view (if you weren’t already there) to see the Web page as
it will appear online.
Web Options
When you click Web Options in the Save dialog box (see Figure 7-10), you can specify
special Web features that would normally require mucking around in HTML code.
The Web page title you enter on the General Tab appears in the title bar in a Web
browser. The Web page keywords are the terms that search engines like Google
and Yahoo spot when searching. (In HTML, these words are known as meta tags.)
“Update links on Save in the Files tab comes already turned on. If you’ve changed
or moved any of your Web page’s supporting files, such as bullets, graphics, or
background patterns, Word updates the links so the page will work when you
reopen it. The “Save only display information into HTML checkbox turns on
the corresponding radio button in the Save dialog box (see above).
Checking Allow PNG on the Pictures tab saves all the images in your Web page
in Portable Network Graphics format, as described on page 288. The “Screen
size pop-up menu shows just about every screen size and resolution combina-
tion your Web page visitors are likely to have. 1024 x 768—standard on iBooks
and iMacs, for example—is the smallest screen most people use today, and there-
fore a pretty safe bet.
In the “Pixels per inch box, 72 is the best setting for Mac monitors; your text will
look gigantic on Windows PC screens. If youre creating a page that’s going to be
viewed primarily on Windows PCs, change this setting to 96; unfortunately, your
text will look tiny when viewed by Mac monitors. (Youre witnessing the unfor-
tunate side effect of competing Mac/Windows standards. Theres no simple solu-
Saving
Web Pages

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