402 ofﬁce x for macintosh: the missing manual
Tip: As with email in Entourage, you can opt to view your address book either as a single pane of the
Entourage screen, as shown in Figure 10-1, or in a window of its own. To do the latter, Control-click the
Address Book icon in the Entourage main window and choose Open Address Book in New Window from
the contextual menu that appears.
A Tour of Address Book World
The Address Book interface parallels Entourage’s email view, which shows a list of
messages above, the body of the highlighted message below. In the Address Book,
when you click someone’s name in the list above, you get a detailed view beneath.
Sometimes you’ll have recorded only a name; sometimes you’ll have gone whole-hog,
recording that person’s mailing addresses, anniversary, astrological sign, and so on.
You also manipulate the Address Book list view exactly as you do with email. For
example, you navigate the list and highlight selected names exactly the same way
(see page 330). And you manipulate the various columns of address information
just as you would with email messages. The columns give you at-a-glance informa-
tion about your acquaintances—whether they have any links or ﬂags, the person’s
name, company, phone numbers, email address, and category.
Tip: Entourage can show you over 40 columns of information about each person in your address book.
Unless you have either (a) a 70-inch monitor, or (b) some kind of weird obsession with detail, you can
probably get by with a subset of these. To specify which columns show up in the list view, select them from
the View→Columns submenu.
Much like the Entourage Mail
module, the Address Book
window has a Preview pane
showing a list up top,
detailed information down
below. It reveals the last time
you sent a message to—or
received a message from—the
person whose name is
highlighted, along with a
plethora of other informa-
tion. Like the Mail and News
modules, the Address Book
module has a quick-ﬁnd ﬁlter
in the upper-right corner. To
ﬁnd a certain person’s
information quickly, type a
few letters of his name into
this box. Entourage instantly
hides all names that don’t
match what you typed.
Toolbar List view Address filter
Detail view Information bar