428 ofﬁce x for macintosh: the missing manual
3. If, instead, you want to link to an empty, brand-new Mail Message, News Mes-
sage, Calendar Event, Task, Note, Contact, or Group, choose from the Tools→Link
to New submenu.
(Here again, you can also use the Link pop-up button on the Entourage toolbar
to produce the Link to New submenu.)
Entourage creates the corresponding tidbit (email message, calendar event, or
whatever) right away and lets you ﬁll in the details on the ﬂy. When you save the
new item, Entourage automatically forges the link. For example, if you link
somebody’s address book card to a new mail message, Entourage creates a new
mail message for you to address and ﬁll out.
Once you’ve created links to a particular Entourage item, a tiny chain-link icon ap-
pears next to its name. At this point, you can view a pop-up list of its links. By
choosing one of them, you instantly open the Link item.
To view this pop-up list of links, use one of these techniques:
• Click the chain-link icon that appears next to its name and use it as a menu.
• Highlight an item that displays the chain-link icon, and then use the Link pop-
up button on the Entourage toolbar as a menu, as in Figure 11-4.
• Highlight an icon that shows the chain-link icon and then choose Tools→Open
This last technique opens the Links window, which lets you go beyond simply open-
ing link items. Its toolbar buttons—Open, Remove Link, Link to Existing Item, or
Link to New Item—let you open the item to which the link leads, remove a link, or
create a link to new or existing item, respectively.
Tip: By the way, if all of this linking business sounds like it creates more busywork than it eliminates, you
can ignore Links completely. You wouldn’t be alone.
Categories are labels that you can apply to just about any Entourage item. They’re
designed to let you apply an organizational scheme to a group of items that may not
have much in common.
For example, you can deﬁne a category related to a trip that you’re taking, or to a
certain work project, and apply that category to dissimilar Entourage information
bits (calendar, email, and to-do items, for example). Each category can have its own
color, making it easy to identify at a glance. Categories, in other words, are a conve-
nient, easy-to-use means of helping you organize and keep track of your Entourage