Oracle Procure-to-Pay Guide

Table of contents

1. Cover Page
2. Oracle Procure-to-Pay Guide
3. Copyright Page
4. Contents
5. Acknowledgments
6. Introduction
7. 1 Procure-to-Pay Overview
   1. The Procure-to-Pay Family
      1. Purchasing
      2. iProcurement
      3. iSupplier Portal
      4. Services Procurement
      5. Sourcing
      6. Procurement Contracts
      7. Approval Management
      8. E-Business Tax
      9. iExpenses
      10. Payables
      11. Payments
      12. Subledger Accounting
   2. A Word about Conversions
      1. Converting Suppliers
      2. Open Invoices
      3. Purchasing Conversions
8. 2 Purchasing Setups
   1. Setups Completed with Other Modules
   2. Locations for Delivery (Conditionally Required)
   3. Organization Classification (Required)
      1. Inventory Parameters
      2. Costing Information
      3. Revision, Lot, Serial, and LPN
      4. Other Accounts
   4. Defining Item Number Format in EBS (Optional)
      1. Units of Measure (Conditionally Required)
      2. Setting Up Classes
      3. Adding Additional Units of Measure to a Class
      4. Unit of Measure Conversions
   5. Creating Categories for Purchasing (Required)
   6. Using Employees in Purchasing (Required)
   7. Setting Up Approvers for Requisitions and Purchase Orders (Required)
   8. Creating Buyers (Required)
   9. Purchasing Options (Required)
      1. Document Controls
      2. Document Defaults
      3. Document Numbering
      4. Receiving Options
      5. Accounting Options Available with Receiving Transactions
      6. Cost Factors for Receipts
   10. Financial Options (Required)
   11. Line Types (Conditionally Required)
   12. Requisition Templates (Optional)
   13. Document Types (Conditionally Required)
   14. Account Generator (Conditionally Required)
9. 3 Processing Purchasing Documents
   1. Purchasing Documents
      1. Requests for Quote
      2. Requisitions
      3. Purchase Orders and Agreements
      4. Releases
   2. Purchasing Documents, Step-by-Step
      1. Requisitions
      2. Using the Supplier Item Catalog to Create Requisition Lines
      3. Requisition Distributions
      4. Outside Processing
      5. Defaulting Requisition Information
      6. Approving Purchasing Documents
      7. Approving a Requisition
      8. Controlling Requisitions
   3. Creating Purchase Orders from Requisitions
      1. AutoCreate
      2. Purchasing Documents
      3. Setting Purchase Order Preferences
      4. Approving Purchasing Orders
      5. Controlling Purchasing Documents
      6. Tracking Changes to Purchasing Documents
      7. Releases
   4. Buyers Work Center
      1. Demand Workbench
   5. Receiving
      1. Receipts
      2. Returns
      3. Correcting Receiving and Return Transactions
   6. Purchasing Month End and Accruals
      1. Understanding EBS’s Accrual Process
      2. Loading Balances into the Accrual Tables
      3. Additional Reconciliation Reports
      4. Writing Off Accrual Transactions
      5. Period End Accruals
   7. Controlling Periods
10. 4 Suppliers
    1. Technical Update
    2. Creating Suppliers
       1. Quick Update
       2. Company Profile/Organization
       3. Tax Details
       4. Address Book
       5. Contact Directory
       6. Business Classification
       7. Products and Services
       8. Banking Details
       9. Surveys
       10. Terms and Control/Accounting
       11. Tax and Reporting
       12. Purchasing
       13. Receiving
       14. Payment Details
       15. Invoice Management
    3. Ongoing Supplier Maintenance
       1. Identifying Duplicate Suppliers
       2. Merging Suppliers
11. 5 Payables Setups
    1. Required Setups
       1. Operating Unit
       2. Financial Options
       3. Payables System Setups
       4. Invoice Tolerances
       5. Payables Options
       6. Payment Terms
       7. Special Calendars
       8. Aging Periods
       9. Bank Setups
       10. Open First Payables Period
       11. Profiles
    2. Optional Setups
       1. Hold and Release Reasons
       2. Expense Report Templates
       3. Distribution Sets
       4. Folders
12. 6 Payables Processing
    1. Invoices
       1. Manual Invoices
       2. Defaulting Information During Invoice Entry
       3. Invoice Batch Window
       4. Invoice Workbench
       5. Invoice Information Tabs
       6. Entering Quick Invoices
       7. Expense Report Processing in Payables
       8. Netting Outstanding Receivables and Payables
       9. Recurring Invoices
       10. Importing Invoices
    2. 1099 Processing
    3. Payables Processing Flow from Beginning to End
       1. Invoice Validation
       2. Invoice Approval
       3. Creating Accounting Entries
    4. Inquiring on Payables Invoices
    5. Closing and Reconciling Payables
       1. Validate All Transactions
       2. Reviewing the Invoice on Hold Report
       3. Creating Accounting Entries
       4. Transferring Data to the General Ledger
       5. Ensuring All Transactions Are Accounted and Transferred Prior to Closing the Period
       6. Controlling Payables Periods
       7. Balancing Payables to the General Ledger
13. 7 Payments Setups
    1. Setting Up Payments
       1. Shared Setups
       2. Disbursement-Specific Setups
    2. System Profiles for Payments
    3. Creating Templates for Streamlined Payment Processing
14. 8 Payment Processing
    1. Introducing the Managers
    2. Payment Batches vs Single Payments
       1. Generating Single Payments
    3. Voiding, Stopping, and Reissuing Payments
    4. Refunds
    5. Using the Payment Manager
       1. Creating Requests for Payment
       2. Scheduling Settlement Batches
    6. Bills Payable Settlements
       1. Bills Payable Setups
       2. Managing Payment Processing
    7. Determining Cash Requirements
    8. Bank Reconciliations
       1. Updating Transactions
       2. Bank Reconciliation Reports
    9. Calculating Balances Owed to Suppliers
15. Glossary
16. Index