book

Organizing for Success, Second Edition, 2nd Edition

Name: Organizing for Success, Second Edition, 2nd Edition
Author: Kenneth Zeigler
ISBN: 9780071740616

by Kenneth Zeigler

March 2010

Intermediate to advanced

256 pages

3h 39m

English

McGraw-Hill

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Cover Page
Organizing for Success
Copyright Page
Contents
Introduction: The 4th Dimension of Time Management
The History of This BookThe Best Way to StartWhy Typical Approaches Don’t WorkHow to Use This BookLights, Camera, Action!
Chapter 1: Lost, But Making Excellent Time
The Reasoning for Keeping Track of Your TimeLet’S Get Started by Downloading the Timekeeping JournalHow to Keep the Journal for Best Results
Chapter 2: Taking Control of Your Day
You Have ChoicesUnderstanding the Ringmaster “Mindset”The Ringmaster’s Strategies
Chapter 3: Using a Master List to Create a Plan That Works
Using a Master List to Create a Plan That WorksHow to Create and Use a Master ListQuick Tips
Chapter 4: Organizing and Planning a More Effective Day and Week
Using the End of Your Day to Increase Your ProductivityThe First Key to Productivity Is How You End Each Day—The End of Each Day Is The Springboard for Getting Off to a Fast Start the Next DayThe Second Key to Productivity Is How You Start Each Day—Using The Veggie Principle to Focus on What Matters MostThe Third Key to Productivity Is How Much You Get Done by NoonMaking an Effective Daily ListHow to Put Together a Powerful MorningHow to Put Together a More Productive and Powerful WeekQuick Tips
Chapter 5: Prioritizing and Giving Others Your Priorities
Why We Have Trouble Prioritizing AccuratelyHow Human Nature Affects the Way We PrioritizeDetermining and Handling PrioritiesEstablishing PrioritiesThe Five-Part Model to Influence OthersHow to Negotiate RequestsSuccessful People Do One Thing at a TimeSee If You Can Fit It into Your ScheduleWrite Down the Task and Circle the DeadlineShow Your Leader and Team Members Your PlanQuick Tips

Chapter 6: Controlling E-mail and Using Your E-mail System More Effectively
How to Control Your E-MailDon’t Use Your In-Box as Your To-Do ListUse Your E-Mail System to Manage Your E-MailQuick Tips
Chapter 7: Organizing Your Writing and Speech to Get Faster Results
Use Your Subject Line to Get Your Reader to Open Your E-MailWhat Is the Purpose of Your Letter or E-Mail?Have One Key Point or Issue per MessageConsider Your Reader or Audience Before You WriteUnderstand Your Overwhelmed ReaderYour Message Should Have These Three CharacteristicsUnderstanding What’s at StakeMake Your Writing Reader FriendlyUse the PADD Model to Organize Your WritingIf You Must Forward a Message, Give InstructionsWhen You Hit The Reply Key, Modify the Subject LineE-Mail EtiquetteQuick Tips
Chapter 8: Organizing and Streamlining Your Projects
What Is The Objective of Your Project?Leave Room in Your Plan for Things to Go WrongFocus on Your Project and Work on It When You’re at Your BestTo Accurately Set Up Your Project, It’s Important That You. . .Nine Easy Steps to Effective Project ManagementQuick Tips
Chapter 9: Effective Delegation That Works
Why Don’t We Delegate More? (The Obstacles)Benefits of Successful DelegationUse Your Master List to Track Tasks You’ve DelegatedThe 10 Steps to Delegating SuccessfullyQuick Tips
Chapter 10: Planning and Executing an Effective Meeting
Characteristics of Unproductive MeetingsThere Are Three Types of MeetingsPlanning an Effective MeetingOrganize Your Agenda and Meeting This WayLet the Meeting BeginAt the End of the MeetingOther Meeting Ideas and StrategiesQuick Tips
Chapter 11: Managing the Phone and Interruptions
Why Interruptions Can Be so DamagingCriteria for a Worthwhile InterruptionTry to Control the Noise Around YouTurn Your Monitor or LaptopChairs in Your OfficeHave a Selective Open-Door PolicyReduce “Drive-by Shootings”Put a Sign Outside Your CubicleWork Somewhere ElseTell PeopleIf Your Computer Schedules Your Time. . .Learn How to Tactfully InterruptStand UpArrange a Later TimeDon’t Prolong the InterruptionAgree to a Group Power HourDelegate the InterruptionManaging the Phone and Voice MailIncoming CallsHow to Use Voice Mail EffectivelyQuick Tips
Chapter 12: Developing a Simple, Effective Filing System
An ExampleTake Everything off Your DeskHave a Clock VisibleOrganize Your ToolsRemove the Future and Past from Your Desk FileHow to Set Up Your Working FilesQuick Tips
Chapter 13: Finding Two More Hours a Day
The Law of SubtractionWhen You Review Your JournalQuick Tips
Chapter 14: Recognizing and Managing Procrastination
It’s Important to Recognize. . .Major Causes of ProcrastinationHow to Manage ProcrastinationQuick Tips
Appendix: Time Management Action Plan
Index

Content preview from Organizing for Success, Second Edition, 2nd Edition

3Using a Master List to Create a Plan That Works: Developing an Effective Master List to Organize Everything You Need to Get Done

If you wish to forget something on the spot, make a note that this thing is to be remembered.

—EDGAR ALLEN POE

USING A MASTER LIST TO CREATE A PLAN THAT WORKS

The new tools recommended here are not traditional to-do lists. Rather, they are the two key building blocks of staying organized—on a daily, weekly, monthly, and annual basis—the Master List and the Daily List. In brief, a Master List is a pad of paper where you will keep all the possible activities, notes, action items, and so on for an entire week. Have you ever seen a football coach on the sidelines either on a Saturday or Sunday? They have a laminated sheet ...

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Organizing for Success, Second Edition, 2nd Edition

by Kenneth Zeigler

3Using a Master List to Create a Plan That Works: Developing an Effective Master List to Organize Everything You Need to Get Done

USING A MASTER LIST TO CREATE A PLAN THAT WORKS

Become an O’Reilly member and get unlimited access to this title plus top books and audiobooks from O’Reilly and nearly 200 top publishers, thousands of courses curated by job role, 150+ live events each month,
and much more.