Knowing the Three Categories of Management Product
If you look at Appendix A of the PRINCE2 manual, you’ll see that the management products are defined and explained in turn and in alphabetical order. On the first page of the appendix, you’ll find them listed in a different order, though, and grouped in three categories according to whether the products are baseline products, records or reports.
The word baseline is a configuration management (version control) term. It follows that baselined products are those for which you want to keep track of versions, perhaps to look back at an earlier version. The baseline products are those which are highly likely to change or are certain to. It’s because of the changes that you may want to look at an earlier version.
Records are kept up to date all the time and so aren’t version controlled. An example is the Quality Register. The Quality Register contains a list of quality actions to be taken in a stage. When an action is performed, such as a test of a specialist product, then the appropriate entry is signed off in the Quality Register with the date the test was done; it acts as a sort of checklist. You don’t need to version control the register, because the entries are dated anyway.
A report is a snapshot at a particular point in time and won’t be changed. If a Team Manager sends a Checkpoint Report to the Project Manager to set down the progress that’s been made in the past week, then that report is dated ...