book

Program Management for Improved Business Results

by Dragan Z. Milosevic, Russ Martinelli, James M. Waddell

April 2007

Intermediate to advanced

576 pages

14h 22m

English

Wiley

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BOOK PHILOSOPHY AND STRUCTURECONTENT OVERVIEWCHAPTER STRUCTUREINDUSTRY EXAMPLES IN APPENDICESHOW TO READ AND USE THIS BOOKREFERENCES
1.1. THE "MYSTERY" OF PROGRAM MANAGEMENT1.2. PROGRAM MANAGEMENT DEFINED1.3. PROGRAM MANAGEMENT CHARACTERISTICS1.3.1. Program Management Is Strategic in Nature1.3.2. Program Management Provides a Focal Point for Ownership and Accountability for Business Results1.3.3. Program Management Aligns Functional Objectives to Business Objectives1.3.4. Program Management is Cross-project and Multi-disciplined1.3.5. Program Management Enables Horizontal Collaboration1.3.6. Program Management Requires a Capable Business Leader—The Program Manager1.4. DIFFERENTIATING BETWEEN PROGRAM AND PROJECT MANAGEMENT1.4.1. Summary of Program and Project Management Differentiation1.4.2. Alignment of Objectives—Strategic Versus Tactical1.4.3. Scope of Responsibility1.4.4. Vertical Versus Horizontal Responsibility1.4.5. Work Effort1.4.6. Risk Management1.4.7. Life Cycle Involvement1.4.8. Process Orientation1.4.9. Skills and Capabilities1.5. DIFFERENTIATION BETWEEN PROGRAM AND PORTFOLIO MANAGEMENT1.5.1. Characterizing Portfolio Management1.5.2. Summary of Program and Portfolio Management Differentiation1.5.3. Process Versus Function1.5.4. Determining and Attaining Value1.5.5. Managing Risk1.5.6. Resource Management1.6. DIFFERENTIATING BETWEEN PROGRAM MANAGEMENT AND PRODUCT MANAGEMENT1.6.1. Summary of Program and Product Management Differentiation1.6.2. Organizational Affiliation1.6.3. Primary Areas of Focus1.6.4. Specialist Versus Generalist1.7. DIFFERENTIATING BETWEEN PROGRAM MANAGEMENT AND MANAGEMENT OF MULTIPLE PROJECTS1.8. THE "MYSTERY" OF PROGRAM MANAGEMENT REVISITED1.8.1. What exactly Is Program Management?1.8.2. Is Program Management Just Another Name for Project Management?1.8.3. Are Program Management and Portfolio Management The Same Thing because Both Involve Managing Multiple Projects?1.8.4. Isn't a Program Manager a "Super-Project Manager"?1.8.5. Do We Need Program Management If We Excel in Project Management?1.9. SUMMARY1.10. REFERENCES
2.1. NEW DAY, NEW PROBLEMS2.2. BUILDING THE CASE FOR PROGRAM MANAGEMENT2.2.1. Integrating the Business Model Elements2.2.2. Aligning Business Strategy and Execution2.2.3. Taming the Fuzzy Front End2.2.4. Managing the ROI2.2.5. Managing Complexity2.2.6. Accelerating Time to Money2.2.7. Mitigating Business Risk2.2.8. Navigating the Flat World2.3. PROGRAM MANAGEMENT AS A COMPETITIVE ADVANTAGE2.4. SUMMARY2.5. REFERENCES
3.1. THE SYSTEMS PERSPECTIVE3.2. THE INTEGRATED MANAGEMENT SYSTEM3.3. THE STRATEGIC SUBSYSTEM3.3.1. Strategic Management3.3.1.1. Environmental Analysis3.3.1.2. Company Mission3.3.1.3. Strategic Objectives3.3.1.4. Strategies3.3.2. Portfolio Management3.3.2.1. Maximizing the Value of the Portfolio3.3.2.2. Achieving a Balanced Portfolio3.3.2.3. Establishing a Strong Link to Strategy3.4. THE PROGRAM MANAGEMENT SUBSYSTEM3.4.1. Program Management Elements3.4.2. Aligning Program Management Elements with Business Strategy3.5. TACTICAL SUBSYSTEM OF THE INTEGRATED MANAGEMENT SYSTEM3.6. PROGRAM MANAGEMENT AS A COMPETITIVE ADVANTAGE3.7. SUMMARY3.8. REFERENCES
4.1. THE WHOLE PRODUCT CONCEPT4.2. USING PROGRAM MANAGEMENT TO DELIVER THE WHOLE PRODUCT4.2.1. Understanding Cross-Project Interdependencies4.2.2. Determining the Level of Development Complexity4.2.3. Selecting the Management Approach4.2.4. Planning the Whole Product Program4.2.5. Executing the Whole Product Program4.3. VIEWING THE WHOLE PRODUCT AS A SYSTEM4.4. SUMMARY4.5. REFERENCES

5.1. CRITICAL FACTORS FOR PROGRAM TEAM SUCCESS5.1.1. Fundamental Elements of Program Team Success5.1.1.1. Team Communication5.1.1.2. Cross-discipline and Cross-project Coordination5.1.1.3. Decision Making5.1.1.4. Cross-discipline Problem Solving5.1.1.5. Team-based Risk Management5.2. STRUCTURING THE PROGRAM TEAM5.2.1. The Program Manager5.2.2. The Program Core Team5.2.3. The Extended Team5.2.4. The Role of the Functional Manager5.2.5. The Integrated Nature of the Core Team5.3. EVOLUTION OF A PROGRAM STRUCTURE5.3.1. Beginning with a Functional Team Structure5.3.2. Moving to a Multiple Project Team Structure5.3.3. Evolving to a Coordinated Project Team Structure5.3.4. Implementing the PCT Structure5.4. ACHIEVING BUSINESS RESULTS5.5. SUMMARY5.6. REFERENCES
6.1. PROGRAM DEFINE PHASE6.1.1. Concept Definition and Approval6.1.2. Concept-Definition Process6.1.2.1. Identify the Business, Customer, and Technology Objectives6.1.2.2. Develop the Product Concept6.1.2.3. Conduct the Concept Approval Meeting6.2. BUSINESS CASE DEVELOPMENT AND APPROVAL6.2.1. Program Business-Case Development Process6.2.1.1. Define the High-level Requirements6.2.1.2. Analyze the Risk6.2.1.3. Assess Program Complexity and Strategic Alignment6.2.1.4. Assess Feasibility6.2.1.5. Conduct the Business-Case Approval Meeting6.3. PROGRAM PLANNING6.3.1. The Program Planning Process6.3.1.1. Collect Inputs6.3.1.2. Form the PCT6.3.1.3. Document Detailed Requirements6.3.1.4. Determine Project Scope6.3.1.5. Plan the Projects6.3.1.6. Create the Integrated Master Program Plan6.3.1.7. Update the project plans6.3.1.8. Validate the Program Business Case6.3.1.9. Conduct Implementation Plan Approval Meeting6.4. PROGRAM DEFINITION AND PLANNING PROCESS OVERVIEW6.5. IMPORTANT BEHAVIORS6.6. SUMMARY6.7. REFERENCES
7.1. PROGRAM EXECUTION AND THE PLC7.2. PROGRAM IMPLEMENTATION PHASE7.2.1. The Program Implementation Process7.2.1.1. Collect Inputs7.2.1.2. Staff the Extended Program Team7.2.1.3. Document Design Specifications7.2.1.4. Manage Cross-Project Collaboration7.2.1.5. Track and Control Program Progress7.2.1.6. Report Program Progress7.2.1.7. Complete the Program Launch Preparation Checklist7.2.1.8. Conduct Launch Approval Meeting7.3. PROGRAM LAUNCH PHASE7.3.1. Program Launch Process7.3.1.1. Refocus the PCT7.3.1.2. Release the Product, Service, or Infrastructure Capability7.3.1.3. Release Public Announcements and Begin Marketing Campaigns7.3.1.4. Begin Customer and Product Support7.3.1.5. Track and Analyze Early Results7.3.1.6. Conduct Launch Completion Approval Meeting7.4. PROGRAM SUSTAIN PHASE7.4.1. Transfer of Ownership7.4.2. Manage the Business Operations7.4.3. Oversee the Business Objective Achievement7.4.4. Manage Improvements7.4.5. Close Out the Program7.4.6. Conduct the Program Retrospective7.5. PROGRAM EXECUTION PROCESS SUMMARY7.6. IMPORTANT PROGRAM MANAGER BEHAVIORS7.7. SUMMARY7.8. REFERENCES
8.1. THE PROGRAM LIFE CYCLE8.1.1. PLC Elements8.1.1.1. The Define Phase8.1.1.2. The Planning Phase8.1.1.3. The Implementation Phase8.1.1.4. The Launch Phase8.1.1.5. The Sustain Phase8.1.2. Special Considerations8.2. SCHEDULE MANAGEMENT8.2.1. Process Elements8.2.1.1. Disaggregate Requirements8.2.1.2. Identify Project Deliverables8.2.1.3. Identify Key Program Milestones8.2.1.4. Develop the Program Map8.2.1.5. Create the Initial Schedule8.2.1.6. Conduct Risk Analysis8.2.1.7. Add Schedule Buffer8.2.1.8. Negotiate Timeline8.2.1.9. Manage to the Schedule8.2.1.10. Control the Schedule8.2.2. Program Implementation8.3. FINANCIAL MANAGEMENT8.3.1. Process Elements8.3.1.1. Develop Financial Estimates8.3.1.2. Determine Financial Feasibility8.3.1.3. Develop Project Budgets8.3.1.4. Integrate the Project Budgets8.3.1.5. Add Budget Reserve8.3.1.6. Negotiate Final Targets8.3.1.7. Manage Program Finances8.3.1.8. Control Program Finances8.3.2. Program Implementation8.4. RISK MANAGEMENT8.4.1. Process Elements8.4.1.1. Risk Identification8.4.1.2. Risk Assessment8.4.1.3. Risk Response Planning8.4.1.4. Risk Tracking and Control8.4.2. Program Implementation8.5. CHANGE MANAGEMENT8.5.1. Process Elements8.5.1.1. Submit Change Proposal8.5.1.2. Assess Change8.5.1.3. Update Plan and Documentation8.5.1.4. Communicate Change8.5.2. Program Implementation8.6. STAKEHOLDER MANAGEMENT8.6.1. Process Elements8.6.1.1. Identify Program Stakeholders8.6.1.2. Perform Stakeholder Analysis8.6.1.3. Develop Stakeholder Management Strategy8.6.1.4. Manage Stakeholders8.6.2. Program Implementation8.7. SUMMARY8.8. REFERENCES
9.1. RATIONAL FOR USING METRICS9.2. MEASURING PROGRAM MANAGEMENT EFFECTIVENESS9.3. PROGRAM MANAGEMENT VALUE PYRAMID9.4. THE PMVP MENU OF METRICS9.5. THE NATURE OF THE PMVP9.5.1. Strategic Management Metrics9.5.2. Portfolio Management Metrics9.5.3. Program Management Metrics9.5.4. Project Management and Team Execution Metrics9.6. CUSTOMIZING A METRICS SET9.7. USING METRICS TO IMPROVE BUSINESS RESULTS9.8. SUMMARY9.9. REFERENCES
10.1. PROGRAM BUSINESS CASE10.1.1. Developing the Program Business Case10.1.2. Utilizing the Program Business Case10.1.2.1. Time to Prepare10.1.2.2. Benefits10.1.2.3. Advantages and Disadvantages10.2. PROGRAM ALIGNMENT MATRIX10.2.1. Developing the Alignment Matrix10.2.2. Utilizing the Alignment Matrix10.2.2.1. Time to Prepare10.2.2.2. Benefits10.2.2.3. Advantages and Disadvantages10.3. PROGRAM PORTFOLIO MAPS10.3.1. Developing the Portfolio Maps10.3.2. Utilizing Portfolio Maps10.3.2.1. Time to Prepare10.3.2.2. Benefits10.3.2.3. Advantages and Disadvantages10.4. PROGRAM ROAD MAP10.4.1. Developing the Program Road Map10.4.2. Utilizing the Program Road Map10.4.2.1. Time to Prepare10.4.2.2. Benefits10.4.2.3. Advantages and Disadvantages10.5. PROGRAM COMPLEXITY ASSESSMENT10.5.1. Developing the Program Complexity Assessment10.5.1.1. Utilizing the Program Complexity Assessment10.5.1.2. Time to Prepare10.5.1.3. Benefits10.5.1.4. Advantages and Disadvantages10.6. SITUATIONAL USE10.7. IMPROVING BUSINESS RESULTS10.8. SUMMARY10.9. REFERENCES
11.1. PROGRAM STRIKE ZONE11.1.1. Developing the Program Strike Zone11.1.2. Utilizing the Program Strike Zone11.1.2.1. Time to Prepare11.1.2.2. Benefits11.1.2.3. Advantages and Disadvantages11.2. PROGRAM MAP11.2.1. Developing the Program Map11.2.2. Utilizing the Program Map11.2.2.1. Time to Prepare11.2.2.2. Benefits11.2.2.3. Advantages and Disadvantages11.3. P-I MATRIX11.3.1. Developing the P-I Matrix11.3.2. Utilizing the P-I Matrix11.3.2.1. Time to Prepare11.3.2.2. Benefits11.3.2.3. Advantages and Disadvantages11.4. PROGRAM REVIEW11.4.1. Developing the Program Review11.4.2. Utilizing the Program Review11.4.2.1. Time to Prepare11.4.2.2. Benefits11.4.2.3. Advantages and disadvantages11.5. PROGRAM DASHBOARD11.5.1. Developing the Program Dashboard11.5.2. Utilizing the Dashboard11.5.2.1. Time to Prepare11.5.2.2. Benefits11.5.2.3. Advantages and Disadvantages11.5.2.4. Variations11.5.3. Situational Use11.5.4. Improving Business Results11.5.5. SUMMARY11.6. REFERENCES
12.1. INVESTING THROUGH THE PROGRAM MANAGER12.2. BUSINESS RESPONSIBILITIES OF THE PROGRAM MANAGER12.3. MANAGING THE BUSINESS12.3.1. Aligning the Program to Strategy12.3.2. Developing and Managing the Business Case12.3.3. Managing the Program Finances12.3.3.1. Managing the Program Cash Flow12.3.3.2. Managing the Cost of Goods Sold12.3.4. Managing the Program Resources12.3.5. Managing Business Risk12.3.6. Managing Intellectual Property (IP)12.3.7. Monitoring the Market12.4. MANAGEMENT, LEADERSHIP, AND THE PROGRAM MANAGER12.5. LEADING THE TEAM12.5.1. Establishing the Program Vision12.5.2. Empowering the PCT12.5.3. Navigating Change and Risk12.6. ATTRIBUTES OF A STRONG PROGRAM LEADER12.7. SUMMARY12.8. REFERENCES
13.1. THE PROGRAM MANAGEMENT COMPETENCY MODEL13.2. CUSTOMER AND MARKET CORE COMPETENCIES13.2.1. Customer and Market Enablers13.3. BUSINESS AND FINANCIAL CORE COMPETENCIES13.3.1. Business Enablers13.4. LEADERSHIP CORE COMPETENCIES13.4.1. Leadership Enablers13.5. PROCESS AND PROJECT MANAGEMENT CORE COMPETENCIES13.5.1. Project Management Enablers13.6. COMPETENCY-MATURITY MIX13.7. ALIGNING COMPETENCIES TO BUSINESS STRATEGY13.8. MANAGEMENT OF MULTIPLE PROGRAMS13.9. STAFFING THE PROGRAM MANAGEMENT POSITIONS13.10. PROGRAM MANAGER PERFORMANCE EVALUATION13.11. PROGRAM MANAGER PROFESSIONAL DEVELOPMENT13.12. ORGANIZATIONAL CONSIDERATIONS13.13. SUMMARY13.14. REFERENCES
14.1. THE TRANSITIONING PROCESS14.2. UNDERSTAND THE TRANSITION14.2.1. Understand the Need for Change14.2.2. Understand That It is Mostly Revolution, Not Evolution14.2.3. Understand Business Factors Driving Change14.2.4. Understand Operational Factors Driving Change14.2.5. To Transition or Not to Transition14.3. EXECUTE THE TRANSITION14.3.1. Management Philosophy14.3.2. Senior Management Sponsorship14.3.3. Transitioning to the Program Management Model with the SECURE Process14.3.3.1. Stage 1: Scope14.3.3.2. Stage 2: Engineer14.3.3.3. Stage 3: Confirm14.3.3.4. Stage 4: Ultraplan14.3.3.5. Stage 5: Realize14.3.3.6. Stage 6: Enhance14.4. CONTINUOUSLY IMPROVE14.4.1. Form an Improvement Team14.4.2. Identify Mechanisms for Improvement Ideas14.4.3. Follow Improvement Process14.5. SUMMARY14.6. REFERENCES
15.1. THE PROGRAM MANAGEMENT OFFICE15.2. AIMING FOR BETTER BUSINESS RESULTS15.3. PMO VARIATIONS15.3.1. The Project Control Office15.3.2. The Functional Program Office15.3.3. The Enterprise PMO15.4. FUNCTIONS OF AN ENTERPRISE PMO15.5. FUNDAMENTAL ELEMENTS OF THE ENTERPRISE PMO15.5.1. Program Management Organization15.5.2. Operational Management15.5.3. Methods and Processes15.5.4. Program Information System15.5.5. Tools15.5.6. Metrics and Tracking15.5.7. Management Reviews and Reports15.5.8. Competency Training15.6. IMPLEMENTING AN ENTERPRISE PMO15.6.1. Iterative Cycles of Learning and Improving15.6.2. Phase Implementation15.7. IMPLEMENTATION CONSIDERATIONS15.8. IMPROVING BUSINESS RESULTS15.9. SUMMARY15.10. REFERENCES
A.1. GETTING STARTEDA.2. THE FOCAL POINT FOR BUSINESS RESULTSA.3. INTERDEPENDENT PROJECTSA.4. BUSINESS GOALSA.5. COORDINATED PLANNINGA.6. COORDINATED MANAGEMENTA.7. ALIGNING EXECUTION WITH STRATEGIC OBJECTIVESA.8. FLEXIBILITYA.9. FINISHING WITH FLYING COLORSA.10. CLOSING
B.1. COMPANY CONTEXTB.1.1. OverviewB.1.2. HistoryB.1.3. Business StrategyB.1.4. Strategic Program PlanningB.1.5. Organizational StructureB.2. URGENT SILVERBOW TEAM MEETINGB.3. THE SILVERBOW PROGRAMB.3.1. Program StructureB.3.2. The Program ProcessB.3.3. Program Metrics and ToolsB.3.4. Alignment Between Business Strategy and Program ExecutionB.4. WHAT ARE THE SILVERBOW PROGRAM OPTIONS?B.5. MEETING WITH EXECUTIVESB.6. CLOSINGB.7. REFERENCES
C.1. INTRODUCTIONC.2. PROGRAM BACKGROUNDC.3. PROGRAM ORGANIZATION AND MANAGEMENTC.4. PROGRAM STRATEGYC.5. PROGRAM SCOPEC.6. PROGRAM PROCESSESC.7. PROGRAM METRICS AND TOOLSC.8. READY FOR THE REVIEWC.9. CLOSING
D.1. INTRODUCTIOND.2. PROGRAM BACKGROUNDD.3. POTENTIAL PROGRAM SCOPE CHANGED.4. TKS PROGRAM TEAMD.5. PROGRAM STRATEGYD.6. PROGRAM PROCESS AND TOOLSD.7. PROGRAM METRICSD.8. PROGRAM CULTURED.9. THE PROGRAM BASELINE REVIEW MEETING

Content preview from Program Management for Improved Business Results

Chapter 10. Strategic Program Management Tools

The topic of this chapter is tools to support the strategic aspects of program management. To be clear, it is not the program manager who develops and owns the strategic tools. The strategic tools are owned by senior managers who use them to supervise and manage programs at the strategic level. Why, then, do we bother to discuss these tools in the section of the book dealing with management of a single program, a level that is not the purview of senior management but of program managers? The significance of these tools is that program managers need to comprehend the information obtained from the tools to communicate with senior managers about their programs from a strategic perspective.

The conventional wisdom holds that tools are enabling devices to reach an objective or, more specifically, a deliverable. Like any other tool, strategic program management tools include procedures and techniques by which a deliverable is produced. Their core—either of a qualitative or quantitative nature—is in their systematic procedure.

We explain the following strategic program management tools in this chapter:

business case
alignment matrix
portfolio maps
road map
complexity assessment

The purpose of this chapter is to help practicing and prospective program managers achieve the following objectives:

Learn how major strategic program management tools are developed and utilized to increase program efficiency and effectiveness.
Be able to describe how strategic ...

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Program Management for Improved Business Results, 2nd Edition

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Program Management for Improved Business Results

by Dragan Z. Milosevic, Russ Martinelli, James M. Waddell

Chapter 10. Strategic Program Management Tools

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