QuickBooks 2005: The Missing Manual

QuickBooks 2005: The Missing Manual

by Bonnie Biafore
Released February 2005
Publisher(s): O'Reilly Media, Inc.
ISBN: 9780596009014

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Book description

Every company large and small wants to boost its sales, control its spending, and keep the auditors at the Internal Revenue Service happy. But, no company wants to waste time on more paperwork. These days, a growing number of companies are turning to QuickBooks accounting software not only to speed up their bookkeeping efforts, but manage their businesses more effectively.Organizations come in all shapes, sizes, and business models, so it's no surprise that accounting practices can be a convoluted road to travel. QuickBooks can handle many of the financial tasks companies face, but the price you pay is an overabundance of software features. To make the learning curve even more challenging, QuickBooks doesn't come with a manual.Fortunately, to help pave the road to accounting success, there's QuickBooks 2005: The Missing Manual, a comprehensive guide from O'Reilly that examines everything the QuickBooks Pro edition has to offer, from invoices and inventory to assets and accounts payable.With QuickBooks 2005: The Missing Manual, financial managers can quickly learn how to use the program's tools to implement and maintain critical accounting processes. By covering details in a friendly and light-hearted way, the book explains when and why a feature is useful, and then offers indispensable, relevant advice. Each page of this Missing Manual provides insightful tips and tricks to help readers become more efficient, sophisticated users no matter what the extent of their existing knowledge is.Whether you're interested in QuickBooks for its basic bookkeeping features or its more powerful, business planning tools, the only way to truly harness its power is to read the book that should have been in the box: QuickBooks 2005: The Missing Manual.

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Table of contents

  1. QuickBooks 2005: The Missing Manual
  2. Copyright
  3. The Missing Credits
    1. About the Author
    2. About the Creative Team
    3. Acknowledgements
    4. The Missing Manual Series
  4. Introduction
    1. What’s New in QuickBooks 2005
    2. Getting to Know QuickBooks
    3. Choosing the Right QuickBooks Product
      1. The QuickBooks Premier choices
    4. Accounting Basics—The Important Stuff
    5. About This Book
    6. About the Outline
    7. The Very Basics
    8. About→These→Arrows
    9. About MissingManuals.com
  5. I. Getting Started
    1. 1. Creating a Company in QuickBooks
      1. 1.1. Opening QuickBooks
      2. 1.2. Creating a New Company
      3. 1.3. Steps to Take Before You Create Your Company File
        1. 1.3.1. A start date
        2. 1.3.2. Finding account balances and open transactions
      4. 1.4. Starting the EasyStep Interview
        1. 1.4.1. The Welcome tab
        2. 1.4.2. The Company Info tab
        3. 1.4.3. The Preferences tab
        4. 1.4.4. The Start Date tab
      5. 1.5. Income & Expenses
      6. 1.6. Income Details
      7. 1.7. Opening Balances
      8. 1.8. Open an Existing Company File
      9. 1.9. Convert a Quicken File to QuickBooks
      10. 1.10. Restore a Backup File
      11. 1.11. Modifying Company Information
    2. 2. Setting Up a Chart of Accounts
      1. 2.1. Obtaining a Chart of Accounts
      2. 2.2. Account Naming and Numbering
        1. 2.2.1. Setting Up Account Numbers
        2. 2.2.2. Standardizing Account Names
      3. 2.3. Creating Accounts and Subaccounts
        1. 2.3.1. Creating an Account
        2. 2.3.2. Viewing Account Names and Numbers
      4. 2.4. Modifying Accounts
      5. 2.5. Merging Accounts
      6. 2.6. Hiding and Deleting Accounts
        1. 2.6.1. Hiding Accounts
        2. 2.6.2. Deleting Accounts
    3. 3. Setting Up Customers and Jobs
      1. 3.1. What to Do Before You Create Customers and Jobs
        1. 3.1.1. Categorizing Customers and Jobs
          1. 3.1.1.1. Creating types of customers
          2. 3.1.1.2. Categorizing jobs
      2. 3.2. Creating Customers in QuickBooks
        1. 3.2.1. Creating a New Customer
          1. 3.2.1.1. Entering address information
          2. 3.2.1.2. Specifying additional customer information
          3. 3.2.1.3. Designating Payment Information
      3. 3.3. Importing and Exporting Customer Information
        1. 3.3.1. Exporting Customer Information
          1. 3.3.1.1. Exporting the Customer List
          2. 3.3.1.2. Exporting addresses
          3. 3.3.1.3. Customized exports using the Contact List report
        2. 3.3.2. Importing Customer Information
      4. 3.4. Creating Jobs in QuickBooks
        1. 3.4.1. Creating a New Job
      5. 3.5. Modifying Customer and Job Information
      6. 3.6. Adding Notes About Customers
      7. 3.7. Merging Customer Records
      8. 3.8. Hiding and Deleting Customers
        1. 3.8.1. Deleting Customers
        2. 3.8.2. Hiding Customers
    4. 4. Setting Up Invoice Items
      1. 4.1. What Items Do
      2. 4.2. When You Don’t Need Items
      3. 4.3. Should You Track Inventory with Items?
      4. 4.4. The QuickBooks Item Types
        1. 4.4.1. Items for Services
        2. 4.4.2. Items for Products
        3. 4.4.3. Other Items
      5. 4.5. Planning Your Items
        1. 4.5.1. Generic or Specific?
        2. 4.5.2. Item Naming
        3. 4.5.3. Subitems
        4. 4.5.4. Taxing Decisions
      6. 4.6. Creating Items
        1. 4.6.1. Service Fields
        2. 4.6.2. Inventory Part Fields
        3. 4.6.3. Non-inventory Part Fields
        4. 4.6.4. Other Charge Fields
        5. 4.6.5. Subtotal
        6. 4.6.6. Group
        7. 4.6.7. Discount
        8. 4.6.8. Payment
        9. 4.6.9. Sales Tax Item
        10. 4.6.10. Sales Tax Group
      7. 4.7. Modifying Items
      8. 4.8. Hiding and Deleting Items
        1. 4.8.1. Hiding Items
        2. 4.8.2. Deleting Items
    5. 5. Setting Up Other QuickBooks Lists
      1. 5.1. The Vendor List
        1. 5.1.1. Entering Address Information
        2. 5.1.2. Additional Info
      2. 5.2. Classes
      3. 5.3. Price Levels
      4. 5.4. Customer & Vendor Profile Lists
        1. 5.4.1. Sales Rep List
        2. 5.4.2. Customer Type List
        3. 5.4.3. Vendor Type List
        4. 5.4.4. Job Type List
        5. 5.4.5. Terms List
        6. 5.4.6. Customer Message
        7. 5.4.7. Payment Method List
        8. 5.4.8. Ship Via List
        9. 5.4.9. Vehicle List
      5. 5.5. Memorized Transactions
      6. 5.6. Fixed Asset Items
      7. 5.7. Creating and Editing List Entries
        1. 5.7.1. Creating Entries
        2. 5.7.2. Editing Entries
      8. 5.8. Merging List Entries
      9. 5.9. Hiding and Deleting List Entries
        1. 5.9.1. Hiding Entries
        2. 5.9.2. Deleting Entries
      10. 5.10. Sorting Lists
      11. 5.11. Printing Lists
        1. 5.11.1. Blasting Out a Quick List
        2. 5.11.2. Customizing a Printed List
    6. 6. Configuring Preferences to Fit Your Company
      1. 6.1. An Introduction to Preferences
      2. 6.2. Accounting Preferences
      3. 6.3. Checking
        1. 6.3.1. Choosing the Bank Accounts You Use
        2. 6.3.2. Setting the Way Company Checks Work
        3. 6.3.3. Choosing Company-wide Payroll Accounts
      4. 6.4. Desktop View
        1. 6.4.1. Window Preferences
        2. 6.4.2. Preferences for Saving the Desktop
        3. 6.4.3. Choosing a Color Scheme
      5. 6.5. Finance Charge
      6. 6.6. General
        1. 6.6.1. Tuning QuickBooks to Your Liking
        2. 6.6.2. Company-wide General Preferences
      7. 6.7. Jobs & Estimates
      8. 6.8. Payroll & Employees
      9. 6.9. Purchases & Vendors
      10. 6.10. Reminders
        1. 6.10.1. Reminders for Everyone
        2. 6.10.2. Reminders on the My Preferences Tab
      11. 6.11. Reports & Graphs
        1. 6.11.1. Preferences for the Reports You Generate
        2. 6.11.2. Preferences that Apply to Every Company Report
      12. 6.12. Sales & Customers
      13. 6.13. Sales Tax
      14. 6.14. Send Forms
      15. 6.15. Spelling
      16. 6.16. Tax: 1099
      17. 6.17. Time Tracking
    7. 7. Managing QuickBooks Files
      1. 7.1. Where to Store Your Company Files
      2. 7.2. Backing Up Files
        1. 7.2.1. Manual Backups
        2. 7.2.2. Choosing Standard Settings for Your Backups
        3. 7.2.3. Automated QuickBooks Backups
        4. 7.2.4. Unattended Backups
      3. 7.3. Restoring Backups
      4. 7.4. Verifying Your QuickBooks Data
        1. 7.4.1. Running the Verify Data Utility
        2. 7.4.2. Reviewing Problems
        3. 7.4.3. Running the Rebuild Data Utility
      5. 7.5. Archiving and Condensing Files
        1. 7.5.1. Running the Archive & Condense Data Wizard
      6. 7.6. Deleting Files
  6. II. Accounting with QuickBooks
    1. 8. Invoicing
      1. 8.1. Choosing the Right Type of Form
        1. 8.1.1. Sales Receipts
        2. 8.1.2. Statements
        3. 8.1.3. Invoices
      2. 8.2. Creating Invoices
      3. 8.3. Filling in Invoice Header Fields
        1. 8.3.1. Choosing an Invoice Template
        2. 8.3.2. Choosing the Customer or Job
      4. 8.4. The Rest of the Header Fields
      5. 8.5. Entering Invoice Line Items
        1. 8.5.1. Inserting and Deleting Line Items
        2. 8.5.2. Invoicing for Billable Time and Costs
          1. 8.5.2.1. Assigning time and expenses to customers or jobs
          2. 8.5.2.2. Adding billable time and expenses to invoices
        3. 8.5.3. Applying Subtotals, Discounts, and Percentage Charges
        4. 8.5.4. Adding a Message to the Customer
        5. 8.5.5. Choosing How to Send the Invoice
        6. 8.5.6. Adding a Memo to Yourself
      6. 8.6. Invoicing for Backordered Products
      7. 8.7. Memorizing Recurring Invoices
      8. 8.8. Estimating Jobs
        1. 8.8.1. Creating an Estimate
        2. 8.8.2. Creating Multiple Estimates
      9. 8.9. Creating Progress Invoices
        1. 8.9.1. Progress Invoicing Options
        2. 8.9.2. Fine-tuning a Progress Invoice
      10. 8.10. Producing Statements
        1. 8.10.1. Creating Statement Charges
        2. 8.10.2. Generating Customer Statements
          1. 8.10.2.1. Choosing the date range
          2. 8.10.2.2. Selecting customers
          3. 8.10.2.3. Setting printing options
        3. 8.10.3. Previewing Statements
        4. 8.10.4. Generating Statements
      11. 8.11. Finding Invoices (and other Sales Forms)
      12. 8.12. Editing Invoices and Sales Receipts
      13. 8.13. Voiding and Deleting Invoices and Sales Receipts
      14. 8.14. Handling Refunds and Credits
        1. 8.14.1. Creating Credit Memos
        2. 8.14.2. Creating Refund Checks
        3. 8.14.3. Applying Credits to Invoices
      15. 8.15. Sending Sales Forms
        1. 8.15.1. Setting Print Options
        2. 8.15.2. Aligning Forms and Paper
        3. 8.15.3. Choosing a Send Method
        4. 8.15.4. Print One Form
        5. 8.15.5. Printing in Batches
        6. 8.15.6. Printing Mailing and Shipping Labels
        7. 8.15.7. Printing Packing Slips
        8. 8.15.8. Emailing Sales Forms
        9. 8.15.9. Emailing One Form
        10. 8.15.10. Emailing in Batches
    2. 9. Managing Accounts Receivable
      1. 9.1. The Aging of Receivables
        1. 9.1.1. Accounts Receivable Aging Reports
        2. 9.1.2. Customer and Job Reports
      2. 9.2. Receiving Payments for Invoiced Income
      3. 9.3. Applying Credits to Invoices
      4. 9.4. Discounting for Early Payment
      5. 9.5. Working with Deposits, Down Payments, and Retainers
        1. 9.5.1. Setting Up QuickBooks for Prepayments
        2. 9.5.2. Recording Prepayments
        3. 9.5.3. Applying a Deposit, Down Payment, or Retainer to an Invoice
        4. 9.5.4. Refunding Prepayments
      6. 9.6. Applying Finance Charges
        1. 9.6.1. Finance Charge Preferences
        2. 9.6.2. Assessing Finance Charges on Overdue Balances
      7. 9.7. Cash Sales
        1. 9.7.1. Creating Sales Receipts
        2. 9.7.2. Creating a Batch Sales Template
        3. 9.7.3. Reconciling Excess and Short Cash
      8. 9.8. Making Deposits
        1. 9.8.1. Choosing Payments to Deposit
        2. 9.8.2. Recording Deposits
        3. 9.8.3. Depositing Money from Merchant Card Accounts
    3. 10. Paying for Expenses
      1. 10.1. When to Pay Expenses
      2. 10.2. Entering Bills in QuickBooks
      3. 10.3. Automating Recurring Bills
        1. 10.3.1. Memorizing a Bill
        2. 10.3.2. Creating Memorized Groups of Bills
        3. 10.3.3. Using a Memorized Bill
      4. 10.4. Purchasing Inventory
        1. 10.4.1. Creating Purchase Orders
        2. 10.4.2. Receiving Inventory and Bills Simultaneously
        3. 10.4.3. Receiving Inventory Before the Bill
      5. 10.5. Handling Reimbursable Expenses
        1. 10.5.1. Setting Up Reimbursements as Income
        2. 10.5.2. Recording Reimbursable Expenses
      6. 10.6. Paying Your Bills
        1. 10.6.1. Selecting Bills to Pay
        2. 10.6.2. Modifying Payment Amounts
        3. 10.6.3. Applying Discounts and Credits
          1. 10.6.3.1. Applying Discounts Manually
          2. 10.6.3.2. Applying Credits Manually
        4. 10.6.4. Setting the Payment Method and Account
        5. 10.6.5. Saving Paid Bills
      7. 10.7. Producing Checks
        1. 10.7.1. Writing Checks by Hand
        2. 10.7.2. Setting Up QuickBooks for Printing Checks
        3. 10.7.3. Printing Checks
      8. 10.8. Writing Checks without Entering Bills
        1. 10.8.1. Using the Write Checks Dialog Box
        2. 10.8.2. Adding Checks to an Account Register
      9. 10.9. Paying with Cash
      10. 10.10. Paying with Credit Cards
      11. 10.11. Recording Vendor Credits
      12. 10.12. Paying Sales Tax
        1. 10.12.1. Sales Tax Payment Preferences
        2. 10.12.2. Producing Reports of the Sales Tax You Owe
        3. 10.12.3. Remitting Sales Taxes
    4. 11. Payroll
      1. 11.1. Choosing a Payroll Service
      2. 11.2. Getting Started
      3. 11.3. Setting Up Payroll Items
      4. 11.4. Setting Up Employee Records
        1. 11.4.1. Setting Employee Defaults
        2. 11.4.2. Creating Employee Records
      5. 11.5. Entering Historical Payroll
        1. 11.5.1. Setting the Dates for Your Year-to-Date Entries
        2. 11.5.2. Entering Payroll Summaries
      6. 11.6. Steps to Take Before Running a Payroll
        1. 11.6.1. Payroll Checkup
        2. 11.6.2. Update Tax Data
      7. 11.7. Running Payroll
        1. 11.7.1. Selecting Employees
        2. 11.7.2. Fill In Paycheck Data
        3. 11.7.3. Printing Paychecks and Pay Stubs
      8. 11.8. Paying Payroll Taxes
      9. 11.9. Preparing Payroll Tax Forms
    5. 12. Managing Bank Accounts, Credit Cards, and Petty Cash
      1. 12.1. Entering Transactions in an Account Register
        1. 12.1.1. Opening a Register Window
        2. 12.1.2. Creating a Transaction in an Account Register
      2. 12.2. Handling Bounced Checks
        1. 12.2.1. Setting Up QuickBooks to Handle Bounced Checks
          1. 12.2.1.1. Bounced check item
          2. 12.2.1.2. Service charges for Bounced checks
        2. 12.2.2. Recording Bank Charges
        3. 12.2.3. Bounced Checks
      3. 12.3. Transferring Funds
      4. 12.4. Reconciling Accounts
        1. 12.4.1. Preparing for the First Reconciliation
        2. 12.4.2. Preparing for Every Reconciliation
        3. 12.4.3. Starting a Reconciliation
        4. 12.4.4. Reconciling Transactions
        5. 12.4.5. Reconciliation Reports
        6. 12.4.6. Modifying Transactions During Reconciliation
        7. 12.4.7. Stopping and Restarting a Reconciliation
        8. 12.4.8. Correcting Discrepancies
          1. 12.4.8.1. The Discrepancy report
          2. 12.4.8.2. Other ways to find discrepancies
        9. 12.4.9. Undoing the Last Reconciliation
        10. 12.4.10. When Your Bank Makes a Mistake
      5. 12.5. Managing Loans
        1. 12.5.1. Setting Up a Loan
        2. 12.5.2. Adding a Loan to Loan Manager
          1. 12.5.2.1. Basic setup
          2. 12.5.2.2. Payment information
          3. 12.5.2.3. Interest rate information
        3. 12.5.3. Modifying Loan Terms
        4. 12.5.4. Setting Up Payments
        5. 12.5.5. What If Scenarios
      6. 12.6. Tracking Petty Cash
        1. 12.6.1. Recording ATM Withdrawals and Deposits to Petty Cash
        2. 12.6.2. Recording Purchases Made With Petty Cash
    6. 13. Making Journal Entries
      1. 13.1. Balancing Debits and Credits
      2. 13.2. Some Reasons to Use Journal Entries
      3. 13.3. Creating General Journal Entries
      4. 13.4. Filling in General Journal Entry Fields
      5. 13.5. Checking General Journal Entries
      6. 13.6. Reclassifications and Corrections
      7. 13.7. Depreciation
    7. 14. Working with Financial Statements
      1. 14.1. The Profit and Loss Report
        1. 14.1.1. Understanding the Profit and Loss Report
        2. 14.1.2. Generating a Profit & Loss Report
        3. 14.1.3. Other Profit and Loss Reports
        4. 14.1.4. Understanding the Balance Sheet
        5. 14.1.5. Generating a Balance Sheet Report
      2. 14.2. The Statement of Cash Flow
        1. 14.2.1. Understanding the Statement of Cash Flow
        2. 14.2.2. Generating a Statement of Cash Flow
  7. III. Managing Your Business
    1. 15. End-of-Year Tasks
      1. 15.1. Viewing the Trial Balance
      2. 15.2. Generating Year-End Financial Reports
        1. 15.2.1. The Year-End Profit & Loss Report
        2. 15.2.2. The Year-End Balance Sheet
      3. 15.3. Generating Tax Reports
        1. 15.3.1. Sharing the Company File with Your Accountant
        2. 15.3.2. Creating an Accountant’s Review Copy
        3. 15.3.3. Merging Accountant Changes into Your Company File
        4. 15.3.4. Canceling an Accountant’s Review Copy
      4. 15.4. 1099s
        1. 15.4.1. Generating 1099 Reports
        2. 15.4.2. Printing 1099-MISC Forms
        3. 15.4.3. Closing the Books for the Year
    2. 16. Managing Inventory
      1. 16.1. The QuickBooks Inventory Process
        1. 16.1.1. Setting Up Inventory Items
        2. 16.1.2. Ordering and Purchasing Inventory
        3. 16.1.3. Selling Inventory
      2. 16.2. Running Inventory Reports
        1. 16.2.1. Inventory Valuation: How Much Is Inventory Worth?
          1. 16.2.1.1. The Inventory Valuation Summary report
          2. 16.2.1.2. The Inventory Valuation Detail report
        2. 16.2.2. Inventory Stock Status
        3. 16.2.3. Viewing One Inventory Item
      3. 16.3. Performing a Physical Inventory
      4. 16.4. Adjusting Inventory in QuickBooks
        1. 16.4.1. Adjusting Quantities
        2. 1.3.1. Adjusting Quantities and Values
    3. 17. Tracking Time and Mileage
      1. 17.1. Setting Up Time Tracking
        1. 17.1.1. Turning on Time Tracking
        2. 17.1.2. Setting Up the People Who Track Time
        3. 17.1.3. Setting Up Items and Customers for Time Tracking
      2. 17.2. Entering Time in Timesheets
        1. 17.2.1. Filling in Weekly Timesheets
        2. 17.2.2. Entering Time for One Activity
      3. 17.3. Setting Up the Standalone Timer
        1. 17.3.1. Exporting Lists for Timer Users
        2. 17.3.2. Distributing Timer
        3. 17.3.3. Importing Workers’ Time into QuickBooks
      4. 17.4. Using Timer to Track Time
        1. 17.4.1. Installing the Timer on a Computer
        2. 17.4.2. Setting Up the Timer Program
        3. 17.4.3. Setting Up Activities
        4. 17.4.4. Entering Time
          1. 17.4.4.1. Stopwatch Timing
          2. 17.4.4.2. Typing in Time
        5. 17.4.5. Creating an Export File of Your Time
      5. 17.5. Running Time Reports
      6. 17.6. Tracking Mileage
        1. 17.6.1. Adding a Vehicle
        2. 17.6.2. Setting the Mileage Rate
        3. 17.6.3. Recording Mileage Driven
      7. 17.7. Generating Mileage Reports
    4. 18. Budgeting and Planning
      1. Types of Budgets
      2. 18.2. Ways to Build Budgets
      3. 18.3. Creating Budgets in QuickBooks
      4. 18.4. Filling in Budget Values
        1. 18.4.1. Copy Across the Columns
        2. 18.4.2. Adjust Row Amounts
      5. 18.5. Creating Additional Customer: Job or Class Budgets
      6. 18.6. Copying Budgets and Creating What-If Budgets
      7. 18.7. Running Budget Reports
        1. 18.7.1. The Budget Overview Report
          1. 18.7.1.1. Report layouts
        2. 18.7.2. Budgetvs. Actual Report
        3. 18.7.3. Profit & Loss Budget Performance Report
        4. 18.7.4. Budget vs. Actual Graph
      8. 18.8. Planning with QuickBooks Decision Tools
    5. 19. Tracking Your Business with Reports
      1. 19.1. Finding the Right Reports
      2. 19.2. A Quick Guide to QuickBooks Reports
        1. 19.2.1. Company & Financial Reports
          1. 19.2.1.1. Profit and Loss Reports
          2. 19.2.1.2. Income & Expenses
          3. 19.2.1.3. Balance Sheet
          4. 19.2.1.4. Statement of Cash Flow
        2. 19.2.2. Customers & Receivables Reports
          1. 19.2.2.1. Accounts Receivable Aging Reports
          2. 19.2.2.2. Customer Balance Reports
          3. 19.2.2.3. Customer Lists
        3. 19.2.3. Sales Reports
        4. 19.2.4. Jobs, Time & Mileage
          1. 19.2.4.1. Job reports
          2. 19.2.4.2. Time reports
          3. 19.2.4.3. Mileage reports
        5. 19.2.5. Vendors & Payables
          1. 19.2.5.1. A/P Aging and Vendor Balance reports
          2. 19.2.5.2. 1099 forms
          3. 19.2.5.3. Sales tax reports
        6. 19.2.6. Purchases
        7. 19.2.7. Inventory
        8. 19.2.8. Employees & Payroll
        9. 19.2.9. Banking
        10. 19.2.10. Accountant and Taxes
        11. 19.2.11. Budgets & Forecasts
        12. 19.2.12. List Reports
        13. 19.2.13. Custom Reports
      3. 19.3. A Review of Report Preferences
        1. 19.3.1. Company-Wide Report Preferences
        2. 19.3.2. Individual Preferences
      4. 19.4. Running Reports
      5. 19.5. Printing and Saving Reports
        1. 19.5.1. Printing Reports
        2. 19.5.2. Saving Reports to Files
      6. 19.6. Customizing Reports
      7. 19.7. Date Ranges
      8. 19.8. Subtotals
      9. 19.9. Customizing the Columns in Reports
        1. 19.9.1. Adding and removing columns
        2. 19.9.2. Resizing and moving columns
      10. 19.10. Sorting Reports
      11. 19.11. Filtering Reports
      12. 19.12. Report Headers and Footers
      13. 19.13. Fonts and Numbers
      14. 19.14. Memorizing Reports
      15. 19.15. Swapping Reports Between Company Files
        1. 19.15.1. Exporting a Report
      16. 19.16. Importing Report Templates
  8. IV. QuickBooks Power
    1. 20. Online Banking Services
      1. 20.1. Setting Up Your Internet Connection
      2. 20.2. Setting Up Your Accounts for Online Services
        1. 20.2.1. Applying for Online Services
        2. 20.2.2. Activating Online Services for Your QuickBooks Account
      3. 20.3. Exchanging Data with Your Financial Institution
        1. 20.3.1. Downloading Statements with WebConnect
        2. 20.3.2. Exchanging Data via a Direct Connection
        3. 20.3.3. Working With Online Items
      4. 20.4. Creating Online Items for Direct Connections
        1. 20.4.1. Sending a Message to Your Bank
        2. 20.4.2. Transferring Funds Between Accounts
      5. 20.5. Viewing and Matching Downloaded Transactions
        1. 20.5.1. Matching the Transactions QuickBooks Couldn’t Match
          1. 20.5.1.1. Unmatched checks
          2. 20.5.1.2. Unmatched deposits
          3. 20.5.1.3. Bank charges
      6. 20.6. Paying Bills Online
    2. 21. Sharing QuickBooks Data with Other Programs
      1. 21.1. Mail Merge to a Word Document
        1. 21.1.1. Creating Letters and Envelopes in QuickBooks
      2. 21.2. Synchronizing Contacts
        1. 21.2.1. Setting Up Contacts in Outlook or Act!
        2. 21.2.2. Synchronizing Data
      3. 21.3. Finding Third-Party Integrated Applications
        1. 21.3.1. The QuickBooks Solutions Marketplace
        2. 21.3.2. Other Ways to Find Third-Party Programs
      4. 21.4. Setting Up an Integrated Application
      5. 21.5. Exporting QuickBooks Data
        1. 21.5.1. Exporting Lists and Addresses
          1. 21.5.1.1. Exporting lists
          2. 21.5.1.2. Exporting addresses
        2. 21.5.2. Exporting Reports
      6. 21.6. Importing Data from Other Programs
      7. 21.7. QuickBooks Add-on Services
        1. 21.7.1. Merchant Services
        2. 21.7.2. Intuit Payroll Services
        3. 21.7.3. QuickBooks Billing Solutions
    3. 22. Customizing QuickBooks
      1. 22.1. Customizing the Icon Bar
        1. 22.1.1. Adding and Removing Icons
        2. 22.1.2. Changing Icon Appearance
        3. 22.1.3. Changing the Order of Icons
      2. 22.2. Customizing the Shortcut List
      3. 22.3. Customizing Forms
        1. 22.3.1. Editing an Existing Form
        2. 22.3.2. Creating a New Template
        3. 22.3.3. Customizing Form Content
        4. 22.3.4. Laying Out Forms
        5. 22.3.5. Selecting Form Objects
        6. 22.3.6. Moving and Resizing Objects
          1. 22.3.6.1. Moving objects
          2. 22.3.6.2. Resizing objects
        7. 22.3.7. Adding, Removing, and Copying Objects
        8. 22.3.8. Formatting Forms
        9. 22.3.9. Other Handy Layout Tools
        10. 22.3.10. Managing Templates
    4. 23. Keeping Your QuickBooks Data Secure
      1. 23.1. Setting Up the Administrator
        1. 23.1.1. Assigning the Administrator User Name and Password
        2. 23.1.2. Changing the QuickBooks Administrator
      2. 23.2. Creating QuickBooks Users
        1. 23.2.1. Adding New Users
      3. 23.3. Restricting People’s Access to Features and Data
        1. 23.3.1. What the Access Areas Represent
        2. 23.3.2. Setting Access Rights
      4. 23.4. Audit Trails
  9. V. Appendices
    1. A. Installing QuickBooks
      1. A.1. Before You Install
      2. A.2. Installing QuickBooks
      3. A.3. Registering QuickBooks
      4. A.4. Setting Up QuickBooks on a Network
        1. A.4.1. Storing Company Files
    2. B. Finding Help
      1. B.1. QuickBooks Help
      2. B.2. Help As You Work
      3. B.3. Other Help Resources
    3. C. Keyboard Shortcuts
      1. C.1. Task Shortcuts
      2. C.2. Working with Transactions
      3. C.3. Dates
      4. C.4. Moving Around in QuickBooks Windows
      5. C.5. Miscellaneous QuickBooks Shortcuts
  10. Index
  11. About the Author
  12. Colophon
  13. Copyright

Product information

  • Title: QuickBooks 2005: The Missing Manual
  • Author(s): Bonnie Biafore
  • Release date: February 2005
  • Publisher(s): O'Reilly Media, Inc.
  • ISBN: 9780596009014