QuickBooks 2008: The Missing Manual

152 QuickBooks 2008: The Missing Manual

Sending Company

Files to Others

do. You’ll have to type Yes once more to confirm that you want to delete the

file. It’s better to take these precautions than to overwrite the wrong file and

have to dig out yet another backup.

When you see the message that says your data has been restored successfully,

click OK to open the company file and re-enter any transactions that the

backup doesn’t contain.

Note: If restoring a backup copy from removable media (CD, DVD, Zip disk, or floppy) doesn’t work, try

copying the contents of the backup media to your hard drive and restoring the backup file from there. If

the restore still doesn’t work, your backup file is probably damaged. Try restoring the next most recent

backup.

If none of your backups work, Intuit offers data recovery services to extract data from your backup files.

The service isn’t free, but it might be cheaper than rebuilding your entire company file. To arrange for this

service, go to www.quickbooks.com/support. Under the “Tools & Other Resources” heading, click “Dam-

aged QuickBooks files?”. You should also spend some time sorting out the problem so you can fix your

backup procedure.

Sending Company Files to Others

In the past, QuickBooks company files were unwieldy to transport. To give a copy

to your accountant, you needed a lightning-fast Internet connection, a CD or

DVD, or a forklift. But QuickBooks now has portable company files, a slim file for-

mat that flies through the email ether and slips effortlessly into removable media

Figure 6-8:

To restore the file without

overwriting the existing

company file, choose

another folder. In the

“File name” box, consider

adding unique text like

Try 2 or Restore Sept 20

to the end of the name.