Entering Bills
At first glance, entering bills in QuickBooks and then paying them later might seem like more work than just writing a check. But as youâll learn in this chapter, after you enter bills in QuickBooks, the program makes it incredibly easy to pay them.
To enter bills in QuickBooks, open the Enter Bills window using any of the following methods:
On the Home page, click the Enter Bills icon (itâs in the Vendors panel).
Choose VendorsâEnter Bills.
In the Vendor Center icon bar, click New TransactionsâEnter Bills.
The fields on a vendorâs bill are similar to the ones you see on the invoices you create. In fact, if your vendors use QuickBooks, the bills you receive are just another companyâs QuickBooks invoices (see Chapter 10) or statements (see Chapter 11).
With the Enter Bills window open, hereâs how to enter a bill in QuickBooks:
In the Vendor drop-down list, choose the vendor who billed you.
QuickBooks automatically chooses the Bill option so that you can record a vendor bill. (Youâll learn about recording a credit from a vendor on Recording Vendor Refunds and Credits.) The program also turns on the Bill Received checkbox because you rarely enter a bill you havenât received. Turn off this checkbox only if you receive a shipment of inventory without a bill, which youâll learn about on Receiving Inventory Before the Bill.
If you set up any pre-fill accounts in the vendorâs record (Filling in Expense Accounts Automatically), QuickBooks automatically adds ...
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