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QuickBooks® 2014 on Demand

Book Description

Need answers quickly? QuickBooks 2014 on Demand provides those answers in a visual step-by-step format.

We will show you exactly what to do through lots of full color illustrations and easy-to-follow instructions.

  • Numbered Steps guide you through each task

  • See Also points you to related information in the book

  • Did You Know alerts you to tips and techniques

  • Illustrations with matching steps

  • Tasks are presented on one or two pages

  • Inside the Book

  • Learn everything you need to know to quickly start using your QuickBooks financial software

  • Produce and customize reports that show exactly how your company is doing

  • Schedule transactions so you’ll never forget a due date again

  • Bill time and expenses directly to customers

  • Use the new QuickBooks features for 2014, including Income Tracker, Bank Feeds, and Rules

  • Create and use a budget

  • Reconcile your bank account to the penny without waiting for the bank statement to come in the mail

  • Keep detailed records of fixed asset acquisitions

  • Send customized mailings to your customers and vendors

  • Learn tips and shortcuts to help make your QuickBooks experience more efficient and to customize your program to fit your style

  • Process transactions the right way by following the accounting rules interspersed throughout the book

  • Includes

  • Hundreds of the Most Essential QuickBooks 2014 Tasks

  • Workshops

  • Easy Setup Procedures

  • Reporting Techniques

  • Visit the authors’ websites:



    Bonus Online Content

    Register your book at queondemand.com to gain access to online files such as a video on “Using the Sample Data File.”

    Table of Contents

    1. About This eBook
    2. Title Page
    3. Copyright Page
    4. Acknowledgments
    5. Dedication
    6. About The Authors
    7. We Want To Hear From You!
    8. Reader Services
    9. Contents
    10. Introduction
      1. What You’ll Learn
      2. The Best Place to Start
      3. How This Book Works
      4. Organization of the Book
    11. 1. Setting Up Your Company Accounts with the EasyStep Interview
      1. Introduction
      2. Installing QuickBooks
      3. Registering QuickBooks
      4. Setting Up QuickBooks in a Multiuser Office
      5. Transferring Data from Older Versions of QuickBooks
      6. Transferring Data from Quicken
      7. Practicing with the Sample Company Files
      8. Entering Data for a New Company
      9. Setting Up a Bank Account
      10. Setting Up Income and Expense Accounts
      11. Stopping, Restarting, and Completing the Interview
    12. 2. Setting Up and Using Payroll Features
      1. Introduction
      2. Setting Payroll and Employee Preferences
      3. Setting Up Employees
      4. Setting Up Employee Payroll Information
      5. Setting Up Employee Payroll Taxes
      6. Setting Up Sick and Vacation Benefits
      7. Setting Up Payroll Deductions
      8. Paying Employees
      9. Printing Paychecks
      10. Using Direct Deposit
      11. Preparing and Paying Payroll Liabilities
      12. Creating Employer Payroll Reports
      13. Reporting Payroll Taxes with Form 941
      14. Paying Federal Unemployment Compensation Taxes with Form 940
      15. Preparing W-2/W-3 Forms
      16. Setting Up Independent Contractors for 1099 Forms
      17. Setting 1099 Preferences
      18. Issuing 1099 Forms
      19. Outsourcing Payroll
    13. 3. Adding or Changing Information After the Initial Company Setup
      1. Introduction
      2. Setting General Preferences
      3. Setting Desktop View Preferences
      4. Setting Accounting Preferences
      5. Adding Accounts
      6. Using Account Numbers
      7. Sorting Lists
      8. Displaying Lists on Forms
      9. Adding Customers
      10. Working with the Customer Center
      11. Adding Vendors
      12. Adding Items
      13. Adding Multiple List Entries: Customers, Vendors, or Items
      14. Adding Information “On-the-Fly”
      15. Moving Items on a List
      16. Creating Subitems
      17. Editing Information on a List
      18. Marking List Items Inactive
      19. Deleting Entries on a List
      20. Merging Entries on a List
      21. Printing Lists
      22. Searching for Transactions
    14. 4. Invoicing and Collecting Income
      1. Introduction
      2. Setting Customers’ Preferences
      3. Creating an Invoice
      4. Creating Batch Invoices
      5. Previewing or Printing Invoices
      6. Emailing an Invoice
      7. Charging (or Billing) Expenses to a Customer
      8. Setting Finance Charge Preferences
      9. Creating a Monthly Statement
      10. Receiving Payments for Invoices
      11. Issuing a Credit or Refund
      12. Recording Cash Sales/Sales Receipts
      13. Making Bank Deposits
      14. Receiving Advances, Retainers, and Down Payments
      15. Issuing Discounts
      16. Tracking Accounts Receivable
      17. Using the Income Tracker
      18. Working with the Customer and Payments Snapshots
      19. Viewing the Open Invoices Report
      20. Using the Collections Center
      21. Creating a Collection Letter
      22. Recording Bad Debts
      23. Recording Bounced Checks
      24. Working with Multiple Currencies
    15. 5. Making Purchases and Recording Payments
      1. Introduction
      2. Setting Purchases and Vendors Preferences
      3. Working with the Vendor Center
      4. Using Purchase Orders
      5. Reporting on Open Purchase Orders
      6. Receiving Goods
      7. Receiving a Partial Order
      8. Viewing Aging and Unpaid Bills Reports
      9. Paying Bills
      10. Taking Discounts
      11. Using the Check Register
      12. Editing Bill Payments
      13. Deleting Bill Payments
      14. Setting Checking Preferences
      15. Writing Checks
      16. Printing Checks
      17. Voiding Checks
    16. 6. Collecting and Paying Sales Tax
      1. Introduction
      2. Setting Sales Tax Preferences
      3. Creating a Sales Tax Item
      4. Creating a Sales Tax Group
      5. Charging Sales Tax to Customers
      6. Entering Tax Status of Inventory Items
      7. Selling Tax-Exempt Items
      8. Selling Items to Tax-Exempt Customers
      9. Producing Monthly Sales Tax Reports
      10. Paying Sales Tax
      11. Taking a Discount for Early Payment
    17. 7. Using Time-Saving Features
      1. Introduction
      2. Memorizing Transactions
      3. Memorizing a Group of Transactions
      4. Using Memorized Transactions
      5. Scheduling Recurring Transactions
      6. Changing Memorized and Scheduled Transactions
      7. Removing Memorized Transactions
      8. Setting Reminders Preferences
      9. Using Reminders
    18. 8. Job Cost Estimating and Tracking
      1. Introduction
      2. Setting Jobs and Estimate Preferences
      3. Setting Up a Job
      4. Tracking Job Status and Type
      5. Using the Job Type Feature
      6. Tracking Other Job Info
      7. Working with Estimates
      8. Invoicing Against an Estimate
      9. Reporting on Job Estimates Versus Actuals
    19. 9. Tracking Time
      1. Introduction
      2. Setting Time Tracking Preferences
      3. Installing the Timer
      4. Exporting Information to the Timer
      5. Creating a New Timer File
      6. Creating a Timer Activity
      7. Using the Timer
      8. Sending Timer Data to QuickBooks
      9. Importing Timer Data into QuickBooks
      10. Viewing Timer Transactions
      11. Editing Timer Transactions
      12. Invoicing the Customer for Timer Activities
    20. 10. QuickBooks Tips and Tricks
      1. Introduction
      2. Setting Spelling Preferences
      3. Creating a Budget
      4. Preparing Budget Reports
      5. Setting Up Classes
      6. Using Classes on Sales and Purchase Forms
      7. Reporting on Classes
      8. Creating Payment Terms
      9. Customizing Forms Design
      10. Customizing Forms Data
      11. Making Journal Entries
      12. Using the QuickBooks Remote Access Feature
      13. Creating Mailing Labels
    21. 11. Using Bank Feeds and Online Banking
      1. Introduction
      2. Choosing Bank Feeds Mode
      3. Activating Bank Feeds
      4. Retrieving Online Transactions
      5. Manually Importing Transactions
      6. Quick Add Transactions to QuickBooks
      7. Adding More Details to Transactions
      8. Batch Adding Transactions
      9. Automatically Assigning Names and Accounts
      10. Assigning Transactions to Open Vendor Bills
      11. Deleting Transactions
      12. Making Online Payments
      13. Canceling Online Payments
      14. Transferring Money Between Accounts
      15. Getting Reports of Online Transactions
    22. 12. Preparing Income Tax Returns
      1. Introduction
      2. Choosing the Correct Income Tax Form
      3. Assigning Tax Lines to New or Existing Accounts
      4. Using the Income Tax Reporting
      5. Making Estimated Tax Payments
      6. Creating a Tax Return
    23. 13. Data Backup and Security
      1. Introduction
      2. Backing Up Your QuickBooks Company File
      3. Restoring Backed-Up Information
      4. Using the QuickBooks Online Backup Service
      5. Adding or Editing the Administrator Password
      6. Adding New or Editing Existing Users
      7. Closing Financial Records at Year-End
      8. Creating a Closing Date Exception Report
    24. 14. Using Inventory Features
      1. Introduction
      2. Activating Inventory
      3. Setting Up Inventory Items
      4. Adding to Your Inventory
      5. Editing Inventory Items
      6. Creating an Inventory Group
      7. Managing Sales Orders
      8. Setting Up Reminders to Replenish Your Inventory
      9. Preparing Inventory Reports
      10. Counting Your Inventory
      11. Adjusting Inventory Quantities
      12. Adjusting the Default Price of Inventory
    25. 15. Recording Your Assets
      1. Introduction
      2. Reconciling Your Bank Statement
      3. Recording Bank Account Transfers
      4. Tracking Petty Cash
      5. Receiving Credit Card Payments
      6. Recording Deposits as Assets
      7. Purchasing Fixed Assets
      8. Entering Depreciation
      9. Selling Fixed Assets
    26. 16. Recording Owners’ Equity
      1. Introduction
      2. Understanding the Opening Balance Equity Account
      3. Recording Owners’ Distributions
      4. Entering Prior Period Adjustments
      5. Viewing Transactions in Retained Earnings Account
    27. 17. Recording Liabilities
      1. Introduction
      2. Managing Accounts Payable
      3. Recording Payroll Tax Accruals Without a QuickBooks Payroll Subscription
      4. Setting Up Credit Card Accounts
      5. Accounting for Deposits or Retainers
      6. Recording Loans
      7. Using the QuickBooks Loan Manager
      8. Recording Loan Payments
    28. 18. Working with Reports in QuickBooks
      1. Introduction
      2. Looking at the Company Snapshot
      3. Using the Report Center
      4. Setting Report and Graph Preferences
      5. Modifying Reports
      6. Creating and Using Report Groups
      7. Memorizing Reports
      8. Importing and Exporting Report Templates
      9. Understanding Sharing and Contributed Reports
      10. Learning Other Reporting Tips and Tricks
    29. Workshops
      1. Introduction
      2. Project 1: Creating Your Own Favorites Menu
      3. Project 2: Customizing the Company Snapshot
      4. Project 3: Using Document Management
      5. Project 4: Color-Coding Your Accounts
      6. Project 5: Using To Do Notes
      7. Project 6: Using the Lead Center
    30. Index