book

QuickBooks Desktop All-In-One For Dummies

Name: QuickBooks Desktop All-In-One For Dummies
ISBN: 9781394368853

by Stephen L. Nelson, Christian Block

November 2025

Beginner

608 pages

15h 31m

English

For Dummies

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Cover
Table of Contents
Title Page
Copyright
Introduction
About This BookFoolish AssumptionsIcons Used in This BookBeyond the BookWhere to Go from Here
Book 1: An Accounting Primer
Chapter 1: Principles of Accounting
Looking at the Purpose of AccountingReviewing the Common Financial StatementsExamining the Philosophy of AccountingAdding a Few Words about Tax Accounting
Chapter 2: Double-Entry Bookkeeping
Using the Fiddle-Faddle Method of AccountingFinding Out How Double-Entry Bookkeeping WorksLooking at an Almost Real-Life ExampleAdding a Few Words about How QuickBooks Works
Chapter 3: Special Accounting Problems
Working with Accounts ReceivableRecording Accounts Payable TransactionsLooking at Inventory AccountingAccounting for Fixed AssetsRecognizing LiabilitiesClosing Out Revenue and Expense AccountsAdding One More Thing …
Book 2: Getting Ready to Use QuickBooks
Chapter 1: Setting Up QuickBooks
Planning Your New QuickBooks SystemInstalling QuickBooksDealing with the Presetup JittersRunning the QuickBooks Setup WizardIdentifying the Starting Trial Balance

Chapter 2: Loading the Master File Lists
Setting Up the Chart of Accounts ListSetting Up the Item ListWorking with the Price Level ListUsing Sales Tax CodesSetting Up a Payroll Item ListSetting Up ClassesSetting Up a Customer ListSetting Up the Vendor ListSetting Up a Fixed Asset ListSetting Up a Price Level ListSetting Up a Billing Rate Level ListSetting Up Your EmployeesSetting Up an Other Names ListSetting Up the Profile Lists
Chapter 3: Fine-Tuning QuickBooks
Accessing the Preferences SettingsSetting the Accounting PreferencesSetting the Bills PreferencesSetting the Calendar PreferencesSetting the Checking PreferencesChanging the Desktop ViewSetting Finance Charge Calculation RulesSetting General PreferencesControlling Integrated ApplicationsControlling InventoryControlling How Jobs and Estimates WorkDealing with Multiple CurrenciesStarting Integrated Payment ProcessingControlling How Payroll WorksLearning How Reminders Should Work in QuickBooksSpecifying Reports and Graphs PreferencesSetting Sales and Customers PreferencesSpecifying How Sales Are TaxedSetting the Search PreferencesSetting the Send Forms PreferencesFine-Tuning the Service ConnectionControlling Spell CheckingControlling How 1099 Tax Reporting WorksSetting Time and Expenses Preferences
Book 3: Bookkeeping Chores
Chapter 1: Invoicing Customers
Choosing an Invoice FormCustomizing an Invoice FormInvoicing a CustomerBilling for TimePrinting InvoicesEmailing InvoicesRecording Sales ReceiptsRecording Credit MemosReceiving Customer PaymentsAssessing Finance ChargesUsing Odds and Ends on the Customers Menu
Chapter 2: Paying Vendors
Creating a Purchase OrderRecording the Receipt of ItemsSimultaneously Recording the Receipt and the BillEntering a BillPaying BillsReviewing the Other Vendor Menu Commands
Chapter 3: Tracking Inventory and Items
Looking at Your Item ListAdding Items to the Item ListEditing ItemsManaging Inventory in a Manufacturing Firm
Chapter 4: Managing Cash and Bank Accounts
Writing ChecksMaking Bank DepositsTransferring Money between Bank AccountsWorking with the RegisterUsing the Edit Menu CommandsReconciling the Bank AccountReviewing the Other Banking Commands
Chapter 5: Paying Employees
Setting Up PayrollScheduling Payroll RunsPaying EmployeesEditing and Voiding PaychecksPaying Payroll Liabilities
Book 4: Accounting Chores
Chapter 1: For Accountants Only
Working with QuickBooks Journal EntriesUpdating Company InformationWorking with Memorized TransactionsReviewing the Accountant and Taxes ReportsCreating an Accountant’s Copy of the QuickBooks Data FileUsing the Client Data Review Commands
Chapter 2: Preparing Financial Statements and Reports
Some Wise Words Up FrontProducing a ReportWorking with the Report WindowModifying a ReportProcessing Multiple Reports
Chapter 3: Preparing a Budget
Reviewing Common Budgeting TacticsTaking a Practical Approach to BudgetingUsing the Set Up Budgets WindowManaging with a BudgetSome Wrap-Up Comments on Budgeting
Chapter 4: Using Activity-Based Costing (ABC)
Reviewing Traditional Overhead AllocationUnderstanding How ABC WorksImplementing a Simple ABC SystemSeeing How QuickBooks Supports ABCTurning On Class TrackingUsing Classes for ABC
Chapter 5: Setting Up Project and Job Costing Systems
Setting Up a QuickBooks JobTracking Job or Project CostsJob Cost ReportingUsing Job EstimatesProgress Billing
Book 5: Financial Management
Chapter 1: Ratio Analysis
Uncovering Some Caveats about Ratio AnalysisLooking at Liquidity RatiosLooking at Leverage RatiosLooking at Activity RatiosLooking at Profitability Ratios
Chapter 2: Economic Value Added Analysis
Introducing the Logic of EVASeeing EVA in ActionReviewing Some Important Points about EVAUsing EVA When Your Business Has DebtPresenting Two Final PointersAnd Now, a Word to My Critics
Chapter 3: Capital Budgeting in a Nutshell
Introducing the Theory of Capital BudgetingCalculating the Rate of Return on CapitalMeasuring LiquidityThinking about RiskWhat Does All This Have to Do with QuickBooks?
Book 6: Business Plans
Chapter 1: Profit-Volume-Cost Analysis
Seeing How Profit-Volume-Cost Analysis WorksCalculating Break-Even PointsUsing Real QuickBooks Data for Profit-Volume-Cost AnalysisRecognizing the Downside of the Profit-Volume-Cost ModelUsing the Profit-Volume-Cost Analysis Workbook
Chapter 2: Creating a Business Plan Forecast
Reviewing Financial Statements and RatiosUsing the Business Plan WorkbookUnderstanding the Workbook CalculationsCustomizing the Starter Workbook
Book 7: Care and Maintenance
Chapter 1: Administering QuickBooks
Keeping Your Data ConfidentialUsing QuickBooks in a Multiuser EnvironmentUsing Audit TrailsEnabling Simultaneous Multiuser AccessMaintaining Good Accounting Controls
Chapter 2: Protecting Your Data
Backing Up the QuickBooks Data FileRestoring a QuickBooks Data FileCondensing the QuickBooks Company Files
Chapter 3: Troubleshooting
Using the QuickBooks Help File and This BookBrowsing the Intuit Product-Support WebsiteChecking Another Vendor’s Product-Support WebsiteTapping into the Intuit Online and Expert CommunitiesWhen All Else Fails …
Book 8: Appendixes
Appendix A: A Crash Course in Excel
Starting ExcelStopping ExcelUnderstanding Excel WorkbooksPutting Text, Numbers, and Formulas in CellsWriting FormulasScrolling Through Big WorkbooksCopying and Cutting Cell ContentsFormatting Cell ContentsRecognizing That Functions Are Simply FormulasSaving and Opening WorkbooksPrinting Excel WorkbooksOne Other Thing to Know
Appendix B: Glossary of Accounting and Financial Terms
Index
About the Authors
Connect with Dummies
End User License Agreement

Overview

An all-encompassing guide to a popular desktop accounting software

QuickBooks Desktop All-in-One For Dummies clearly guides you on how to manage your business finances through QuickBooks Desktop. This comprehensive resource walks you through advanced features and overall layout, so you can maximize the value this software brings to your business.

Feel confident invoicing customers, paying vendors, tracking inventory, do-it-yourself payroll, preparing financial statements and reports, creating a business plan forecast, and more. Plus, you'll get helpful tips for protecting your financial data and troubleshooting any potential snags along the way.

Inside:

Get started with QuickBooks Desktop and set up your accounting system
Get easy-to-follow instructions for saving time with easy bookkeeping and automated features
Learn to use advanced features as your business grows, so you can scale for the future
Know your tax and reporting requirements

From QuickBooks Desktop setup and bookkeeping basics to importing your data and performing all the tasks you need to keep things running smoothly, QuickBooks Desktop All-in-One For Dummies is your go-to

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