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Sage Timeslips For Dummies

Book Description

Let Sage Timeslips For Dummies show you how to turn your time into money

If you run a business that bills for its time, it's time you looked into Sage Timeslips and all it can do for you. This practical and friendly guide will help you get to know the Timeslips interface, set up templates for your business, prepare bills and statements, generate reports, track payments, and manage your billable hours across multiple clients. You'll also get the scoop on utilizing a variety of billing scenarios commonly used by attorneys, consultants, accountants, architects, and other service professionals, including hourly, contingency, flat fee, percentage of completion, interim billing, progress billing, and more.

  • Covers time-tracking basics and billing best practices for your specific business needs

  • Details how to set up Timeslips, account for hours, customize statements, prepare and send bills, reconcile payments, manage client databases, and keep your data safe and secure

  • Explains how to integrate Sage Timeslips with QuickBooks and Peachtree accounting software as well as Microsoft Office productivity solutions like Outlook and Excel to help better manage and analyze your overall business

  • From sole practitioners running a small business to larger service firms with multiple timekeepers on a project, Sage Timeslips For Dummies is the key to tracking your time and increasing your profitability.

    Table of Contents

      1. Introduction
        1. About This Book
        2. Foolish Assumptions
        3. Icons Used in This Book
        4. Beyond the Book
        5. Where to Go from Here
      2. Part I: The Basics
        1. Chapter 1: Setting Up Sage Timeslips
          1. Understanding the Sage Timeslips Billing Process
          2. Creating a Sage Timeslips Database
          3. Making Things Work Your Way
            1. Establishing general settings for the database
            2. Setting personal preferences
          4. Notes for Network Timeslips Users
        2. Chapter 2: Familiarizing Yourself with the Interface
          1. Using Menus and Toolbars
          2. Taking Advantage of Navigators
            1. Working with classic navigators
            2. Exploring enhanced navigators
            3. Choosing a navigator
            4. Making simple changes to an enhanced navigator
          3. Viewing Information by Using Timeslips Today
            1. Assigning a Timeslips Today template
            2. Refreshing Timeslips Today
            3. Modifying Timeslips Today
        3. Chapter 3: What’s In a Name?
          1. Saving Time with Templates
          2. Creating Timekeepers
          3. Creating Tasks and Expenses
            1. Setting up tasks
            2. Tracking expenses
          4. Setting Up Clients
            1. Handling multiple matters for a client
            2. Creating clients
            3. Examining the Rates tab
            4. Establishing Hold information
            5. Looking at the Arrangement 2 tab
          5. Importing and Exporting Information between Clients
        4. Chapter 4: Slips: The Foundation of Time Tracking
          1. Creating a Time Slip with the Slip Entry Window
            1. The Billing Status and Rate Settings section
            2. The Markup, Adjustment, and Do Not Bill Time section
            3. The Attachments section
          2. Creating an Expense Slip in the Slip Entry Window
          3. Tracking Time as You Work
            1. Using a slip timer
            2. Using TimeCapture
          4. Using the Timesheet Window
            1. Creating templates
            2. Entering time
            3. Customizing the Time Sheet Slip Entry window
          5. Searching for Slips
            1. Searching in the Time and Expense Slip List window
            2. Performing a text search
          6. Making Data Entry Easier
            1. Using abbreviations
            2. Using Slip triggers
        5. Chapter 5: Managing the Money
          1. Working with Accounts Receivable Transactions
            1. Entering accounts receivable transactions
            2. Notes on accounts receivable transactions
          2. Handling Client Funds Transactions
            1. Entering client funds transactions
            2. Notes on funds account transactions
            3. Setting client funds account options
            4. Managing multiple funds accounts
          3. Using Bank Deposit Slips
          4. Reviewing Transactions
      3. Part II: The Fun Part: Working with Bills and Statements
        1. Chapter 6: Preparing and Sending Bills
          1. Examining a Typical Billing Cycle
          2. Reviewing Information and Making Corrections
            1. Printing pre-bill worksheets
            2. Making corrections
          3. Generating and Approving Bills
            1. Generating bills
            2. Managing the proof and revision stages
            3. Approving bills
          4. Reprinting a Bill
          5. Undoing an Approved Bill
          6. Sending Bills by U.S. Postal Service
          7. E-Mailing Bills
            1. Setting up the e-mail message template
            2. Setting up clients
            3. Bill options
        2. Chapter 7: The Basics of Layouts
          1. What’s a Layout?
          2. Assigning a Layout
          3. Including Messages on Bills and Statements
            1. Setting up messages that appear on all bills
            2. Setting up messages that appear on selected client bills
        3. Chapter 8: Designing Bill Layouts
          1. Getting Started
          2. Understanding the Design Tab
          3. Changing Fonts for a Bill Layout
          4. Making Changes in a Free-Form Section
            1. Changing the space allotted to a field
            2. Rearranging and aligning fields
            3. Adding database fields and text fields
            4. Changing the section’s allotted space
            5. Inserting a graphic
          5. Making Changes in a Table Section
            1. Changing phrases
            2. Changing information
            3. Adding the aged balances table
      4. Part III: Working with Billing Arrangements
        1. Chapter 9: Using the Slip Billing Arrangement
          1. The Difference between Slip Value and Billed Slip Value
          2. Changing the Billed Value of Individual Slips
          3. Changing Billed Values for a Task or an Expense
          4. Changing Billed Slip Values by Client
          5. Summing Changes to Billed Slip Values
        2. Chapter 10: Using Flat Fee Billing Arrangements
          1. Slips and Flat Fee Arrangements
          2. Setting Up a Flat Fee Billing Arrangement
            1. Using the absolute, minimum, maximum, and flat fee plus charges arrangements
            2. Charging a contingency flat fee
            3. Charging a minimum hours flat fee
            4. Charging a percent complete flat fee
          3. Using Override Slips
        3. Chapter 11: Progress Billing versus Interim Billing
          1. Using a Progress Billing Arrangement
          2. Using an Interim Billing Arrangement
        4. Chapter 12: Extra Billing Arrangement Information
          1. Understanding Billed Slip Values
            1. Reviewing slip-based billing arrangements and billed slip values
            2. Examining flat fee arrangements and billed slip values
          2. Reporting on Billing Arrangements
            1. Billing Arrangement Listing report
            2. Flat Fee Analysis report
            3. Profitability by Period report
      5. Part IV: Reporting
        1. Chapter 13: Making Reports Work for You
          1. Understanding the Types of Timeslips Reports
          2. Controlling Report Content
            1. Selecting filters
            2. Establishing sort and subtotal options
            3. Setting report-specific options
            4. Saving report settings
          3. Printing a Report
            1. Creating an Excel file
            2. Creating a .PDF file
            3. Creating other types of files
        2. Chapter 14: Building Customized Reports
          1. Modifying the Report List Window
          2. Duplicating a Standard Report
          3. Creating a New Report
            1. Understanding the Design tab
            2. Adding fields to the report
            3. Removing spare rows
            4. Removing spare columns
      6. Part V: Fancy Stuff
        1. Chapter 15: Keeping Your House Safe
          1. Making Sure Your Data Is Valid
          2. Backing Up and Restoring a Database
            1. Backing up
            2. Restoring a backup
          3. Securing Your Data from Prying Eyes
            1. Turning on security
            2. Creating profiles
            3. Assigning timekeepers to profiles
          4. Using the Audit Trail to Track Actions
          5. Using Station Administrator
        2. Chapter 16: Managing Databases
          1. Opening a Different Database
          2. Creating Custom Fields
          3. Hiding Features You Don’t Use
          4. Hiding and Redisplaying Data
            1. Changing classifications for clients, timekeepers, and tasks
            2. Closing and reopening slips
          5. Removing Data
            1. Deleting slips
            2. Purging information
          6. Saving Purged Data
            1. Archiving purged data
            2. Restoring archives
          7. Exchanging Data with Other Databases
            1. Setting up an exchange database
            2. Exchanging data
        3. Chapter 17: Features for Power Users
          1. Using Budgets
          2. Using Categories
          3. Setting Up Taxes
          4. Updating Rates
          5. Updating Slips
          6. Filtering Names with My Lists
            1. Setting up My Lists
            2. Using My Lists
          7. Taking Advantage of the Slip Approval Feature
            1. Setting up the Slip Approval feature
            2. Managing slips using the Slip Approval feature
          8. Splitting Bills between Clients
          9. Allocating Fees to Timekeepers
      7. Part VI: The Part of Tens
        1. Chapter 18: Ten Frequently Asked Questions
          1. What’s a Database?
          2. How Do I Identify the Current Database?
          3. How Do I Call Them “Professionals”?
          4. How Do I Use Timeslips in a Network?
          5. What’s a Station License?
          6. How Do I Determine the Number of Station Licenses I Own?
          7. How Do I Release a License from a Workstation?
          8. How Do I Release a License When the Computer Is Gone?
          9. Why Can't I Perform Critical Functions?
          10. Why Do I See Prompts to Reopen the Database?
        2. Chapter 19: Ten More Frequently Asked Questions
          1. How Do I Respond to an Error Message?
          2. Can I Change the Nickname Length?
          3. Can I Import Copying and Long-Distance Costs?
          4. What’s eCenter?
          5. Can Timeslips Notify Me When a Client Exceeds an A/R Balance?
          6. What Are TAL and TAL Pro?
          7. What Are the Benefits of Linking Timeslips and Outlook?
          8. Can I Copy Name and Address Information from One Client to Another?
          9. How Do I Prepare One Bill for the Court?
          10. Can I Save Printer Settings for Bills?
      8. Appendix A: Installing Sage Timeslips
      9. Appendix B: Linking to Microsoft Outlook.
      10. About the Author
      11. Cheat Sheet
      12. More Dummies Products