SharePoint 2007: The Definitive Guide

Chapter 9. Creating and Managing Document Workspaces and Libraries

Introduction

This chapter examines how users can leverage document libraries and more (specifically, Document Workspaces)to better facilitate online document collaboration. This chapter covers MOSS 2007 document library capabilities exclusively. Windows SharePoint Services 3.0 (WSS) may not have some of the document library or Document Workspace capabilities, so keep this in mind if you are operating in a WSS-only environment. When I reference MOSS 2007 or WSS, I am specifically talking about Microsoft Office SharePoint Server 2007 (MOSS) and Windows SharePoint Services Version 3.0 (WSS). Finding ways for the information worker to better share, review, and manage documents in the workplace is always one of the top priorities in any organization. Microsoft Office SharePoint Server 2007 (MOSS 2007) comes with a document repository component that is technically referred to as a document library. This chapter covers the ins and outs of creating and managing the document library component. It explains the guidelines that should be used when configuring document libraries and provides step-by-step instructions for doing so. Other topics that will be covered briefly in association with document libraries are: content types, custom metadata, site columns, workflow, and integration with 2007 Microsoft Office System clients.

This chapter also discusses Document Workspace sites, which can help coordinate the development process ...