SharePoint 2007: The Definitive Guide

Document Workspaces

Document Workspace sites are specifically designed to help coordinate the development process of one or more documents. These sites provide the tools necessary to facilitate this sometimes complex and hectic process. Document Workspace tools include a document library, a list of members who are currently working in the workspace, a task list, announcements list, and a list of links to important information. These tools ensure that the work is performed directly on a document, and that it will have rich version history along with required check out so that users cannot overwrite each other's work by editing the document at the same time.

Users of a workspace can set up alert subscriptions to be emailed on a weekly, daily, or immediate basis when the document has been changed. This will keep team members constantly in the loop about what changes are being made at any one time in the life of a document. Workspace members can also utilize the tasks list to prioritize a project's tasks. Most of the time, Document Workspaces will be created temporarily and in an ad-hoc format, but they can be retained for as long as might be required. A Document Workspace does not function any differently than any of the other sites you might create within MOSS 2007. The only differences are the lists that are created upon site provision and the features associated with the document when the Document Workspace is created.

A Document Workspace can be created in a few different ways. The ...