SharePoint 2010 For Dummies, 2nd Edition

Chapter 19

Approving Content for Publication

In This Chapter

Choosing between moderation options

Enabling Content Approval

Enabling Approval workflow

Trust, but verify: Sometimes you want to let folks create a document library or list items but you don’t want those items unleashed on an unsuspecting world before someone approves them. SharePoint has a few ways to help you enact and enforce content governance policies to define what gets published and under what conditions, how many revisions are retained, and how they’re secured and tracked. Depending on the complexity of your approval process, you can use the standard Content Approval option, or you can create a more sophisticated — and custom — approval workflow.

In this chapter, I help you decide which process to use, and I walk you through using both processes.

Deciding Whether to Use Content Approval or Approval Workflows

Before you apply Content Approval or an approval workflow, make a few governance decisions:

Which lists and libraries contain (or will contain) content that will require approval? This isn’t the time to turn ...