SharePoint User's Guide

Library Web Parts

Quite often you will want to add a Web Part to share documents between the members of the site. The library Web Parts are enhanced lists specifically designed for storing, controlling, and maintaining various types of documents. A SharePoint Services library displays all the files stored in the library. The library also lists the properties for each file and provides a hyperlink to open the file. Using the library Web Parts, a site administrator can also implement version control on the items in the library. That is, an end user will have to specifically "check out" a document before editing it. When the editing is complete, the user can "check in" the document, incrementing the version number. Any user can see all the versions of the document and compare changes between versions.

In this section, you will learn about:

• The views associated with library Web Parts

• The specific features of a document library

• The specific features of a picture library

• Version control

The Home Page

Every library Web Part presents a home page view that includes the links necessary to work with the library and one of several views of the content in the library. From the library home page, you can:

• Add files and folders to the library

• Sort and filter files contained in the library

• Switch the library view

• Change the design of the library

• Create alerts so users are notified of any changes in the library or specific files within a library

When you add or remove files from the library, the associated hyperlinks ...