Special Edition Using Microsoft® Word 2000

Specifying Fields to Merge into Your Main Document

Thus far, you've followed these steps:

• You created or selected a main document.

• You inserted the boilerplate text that is to appear in every form letter (or catalog entry).

• You inserted placeholders where you plan to insert merge fields that tell Word which data to incorporate in each customized letter (or other merge document).

Now it's time to replace those placeholders with actual merge fields that tell Word what data to pluck from your data source and where to put it. To insert a merge field, follow these steps:

1. Display the main document. If you've been viewing the data source document, click ...