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Special Edition Using Microsoft® Office XP by Woody Leonhard, Ed Bott

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Organizing Your E-mail

In some organizations, e-mail is the preferred mode of communication, and it's not uncommon for a busy manager to receive hundreds of messages per day. Trying to process that tidal wave of mail can be an overwhelming task if you're not in front of a computer constantly.

Over time, experienced Outlook users usually develop the ability to blast through a crowded Inbox at warp speed, using the Preview pane and message headers to quickly make snap judgments about which messages are worth reading and which can safely be tossed.

You can drag messages into folders to keep them organized, but it's smarter still to create Outlook rules that process messages automatically. In less than the time it takes to read a day's e-mail, you ...

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