Special Edition Using Microsoft® Office XP

Planning a Meeting with Outlook

In the world according to Outlook, there is a crucial difference between an appointment and a meeting. When you create an appointment, you set aside a block of time on your own personal calendar. Although an appointment might involve other people, it's your responsibility, not Outlook's, to coordinate your schedule with theirs.

An Outlook meeting, on the other hand, consists of identical items in the Calendar folders of two or more people. Although these items closely resemble appointments—with a subject, start and end times, and the option to set a reminder—there are several crucial differences:

• Every meeting has an organizer, who is responsible for setting the time, location, and other details.

• The organizer fills ...