It can be time-consuming to enter all the resources you need for a particular project. If you already have these individuals in your Outlook Contacts folder, there's no need to enter them a second time in your Project file. Outlook enables you to eliminate duplicate data entry by creating a resource list from your Contacts folder.
A resource list is a list of individuals you can use when assigning tasks. To create your resource list from your Outlook Contacts folder, use the following steps:
Enter Gantt Chart view by clicking the Gantt Chart button on the toolbar or selecting View, Gantt Chart.
Click the Assign Resources button on the toolbar or select Tools, ...