Special Edition Using® Microsoft® Office Word 2003

Saving Only the Data in a Form

One of the key reasons for using a form is to collect data. Data is best stored in a database where it can be sorted, filtered, and output in various forms. Word gives you an easy method to extract the information from filled-out forms in a format that makes it easier to import into a database. You can save only the data in a form (as opposed to the entire contents of the form, including the skeleton framework surrounding the form fields). To save only the data, do this:

1.	After your form has been filled out, click the Save button on the Standard toolbar.
2.	In the Save As dialog box, choose Tools, Save Options.
3.	In the Save (Options) dialog box, check the Save Data Only for Forms check box and click OK. The file ...