Take Control of PDFpen, 3rd Edition

Book description

Edit and enhance your PDFs easily with PDFpen 13!
Version 3.0, updated May 4, 2021

Polish your PDFs with Smile's PDFpen, for a fraction of what Adobe Acrobat costs! Michael E. Cohen explains how you can create, combine, edit, annotate, and protect PDFs. Also learn how to perform and edit OCR, fill out forms, sign forms digitally, make interactive forms, and much more. Covers Mac and iOS/iPadOS versions!

These days, an ever-increasing amount of “paper”—contracts, tax forms, bills, reports, and more—comes into our lives as PDF files. We generate this virtual paper too, since it’s so much easier to save a document as a PDF and send it to a colleague via email than it is to print and send via fax or email. To read, edit, and manipulate all these PDFs, you need the appropriate tools and skills.

Given the high price of Adobe Acrobat DC Pro, many Mac users have turned to Smile’s affordable PDFpen apps to help them sign PDF forms, handle scanned documents, make changes in existing PDFs, create new PDFs from a variety of sources, and to export PDFs to other file formats (including Word and Excel). With Take Control of PDFpen, you’ll learn how to do all these tasks and more on your Mac with PDFpen or PDFpenPro or on the go with PDFpen for iPad & iPhone.

If you haven’t used PDFpen before, this free book is an excellent way to find out what it has to offer.

Take Control of PDFpen begins with a guide to purchasing options: PDFpen versus PDFpenPro, from Smile versus the Mac App Store, and the advantages of the iOS/iPadOS version. Next, you'll meet PDFpen with an overview of the PDF format and a tour of the interface.

With the basics out of the way, highlights of what you'll learn to do include:

  • Add and remove pages, and combine pages from multiple files into one PDF.
  • Mark up a PDF with highlights, comments, editing marks, and more.
  • Compare two different parts of a PDF with the Split View.
  • Edit a PDF by fixing typos, adding text, formatting text, and redacting confidential text.
  • Scan a document into a PDF, and make the text editable with OCR—with single or multiple documents.
  • Add photos or scans to a PDF quickly with Continuity Camera and an iOS/iPadOS device.
  • View and work with OCRed text in the OCR layer (PDFpenPro only)
  • Add clickable links, headers, footers, page numbers, and images.
  • Annotate a document with lines, shapes, text, and callouts.
  • Make a clickable table of contents (PDFpenPro only).
  • Add a watermark to each page of a PDF.
  • Password-protect a PDF. And (PDFpenPro only), prevent others from printing or editing a PDF.
  • Turn a PDF into a formatted Microsoft Word document, or (PDFpenPro only) export it in Excel or PowerPoint format.
  • Reduce the size of your PDFs.
  • Create blank PDFs with stationery.
  • Add a digital signature with DocuSign (PDFpenPro only).

And, you'll find directions for working with PDF forms:

  • Fill out forms with ease.
  • Add a handwritten signature.
  • Apply a digital signing certificate.
  • Print just form entries on a pre-printed form.
  • Create an interactive PDF form (PDFpenPro only) that can collect data and send it to you via email or the web. You can add an interactive signature field, which makes it easy for the form to be signed online.

An appendix describes the useful AppleScripts that ship with PDFpen.

This ebook was created in collaboration with Smile, with PDFpen's developers tech editing the book.

Table of contents

  1. Read Me First
    1. Updates and More
    2. What’s New in This Book
  2. Introduction
  3. PDFpen Quick Start
  4. Get Your Hands on PDFpen
    1. Standard or Pro
    2. PDFpen Store or the Mac App Store
    3. PDFpen for iPad & iPhone
  5. Learn about PDF Files
    1. A Short History of the PDF Format
    2. A Peek at What Is Inside
    3. On Having Realistic Expectations
  6. Understand the Tools
    1. Where to Find Tools
    2. The Selection Tools
    3. The Markup Tools
    4. The Text Format Tools
    5. The Object Property Tools
    6. The Inspector
    7. The Library
  7. Navigate a PDF Document
    1. Display Pages
    2. Navigate Pages
    3. Navigate with the Sidebar
    4. Navigate with Search Results
    5. Navigate Portfolios
  8. Create a PDF
    1. Make PDFs from Scratch
    2. Print to PDF
    3. Import from Scans and Graphic Files
    4. Combine Existing PDFs
    5. Create Portfolios (Pro Feature)
    6. Make PDFs from HTML (Pro Feature)
    7. Make a PDF Table of Contents (Pro Feature)
  9. Take Notes on a PDF
    1. Highlight Text
    2. Add Commentary
    3. Draw Attention
    4. View, Extract, and Add Attachments
  10. Copyedit and Review a PDF
    1. Learn About Copyediting
    2. Learn About Review Practices
  11. Fill Out PDF Forms
    1. Fill Out an Interactive Form
    2. Fill Out a Non-Interactive Form
    3. Add a Scanned Signature
    4. Sign Forms Digitally
  12. Edit a PDF
    1. Add, Edit, and Remove Text
    2. Add and Alter Pictures
    3. Rearrange, Rotate, and Crop Pages
    4. Add Headers, Footers, and Page Numbers
    5. Create Links
  13. Make an Interactive PDF Form (Pro Feature)
    1. Build a Form
    2. Polish the Layout
  14. Publish Your PDFs
    1. Save or Export Your PDFs
    2. Print Your PDFs
  15. Use PDFpen in iOS and iPadOS
    1. Find Tools and Commands
    2. Get PDFs in and out of PDFpen in iOS and iPadOS
  16. Appendix A: The PDFpen AppleScripts
    1. The Scripts
    2. Where to Find the Scripts
  17. Learn More
  18. About This Book
    1. Ebook Extras
    2. About the Author
    3. About the Publisher
  19. Copyright and Fine Print

Product information

  • Title: Take Control of PDFpen, 3rd Edition
  • Author(s): Michael E. Cohen
  • Release date: May 2021
  • Publisher(s): Take Control Books
  • ISBN: 9781947282551