Teach Yourself VISUALLY™ Outlook® 2007

Plan a Meeting

You can use Outlook to plan a meeting — that is, an appointment to which others are invited or for which resources are required — first determining when the attendees will be free and then sending meeting requests to those attendees via e-mail. Invitees can then accept or decline the meeting request, and possibly propose an alternative meeting time.

Plan a Meeting

1.	With Calendar open, click File.
2.	Click New.
3.	Click Meeting Request. [View full size image] A new meeting window opens.
4.	In the new meeting window, type a description.
5.	Type the event’s location. Note: If your organization uses Microsoft Exchange Server, you may have the option of reserving the room you want to use for you meeting by clicking a Rooms button and selecting the desired room.
6.	Click to set the appointment’s start and end dates and times.
7.	Type any notes for the meeting.
8.	To include the e-mail addresses of your invitees, click To. [View full size image] Note: If you know the invitees’ e-mail addresses, you can simply type them directly into the To field.
9.	In the Select Attendees ...