176
Typ
es of Journals
The typ
e
of jou
rnal y
o
u choose
say
s
everyth
ing abo
u
t
you
r
pers
o
n
ality
.
A h
andcrafted
lea
the
r an
d
marbl
e
d paper
journal may
p
roclain you
r lo
ve
of tradition and
a
p
p
reciation
of
fin
e
hand
crafting. A
sketchbo
ok
fo
rma
t ma
y
indicate
a p
e
rson-
ality
that’s n
o
t
b
oun
d
b
y rules
(quite lite
rally)
,
and
in
v
it
e
s the
writer to
add
dra
wings and
doodle
s as well
as tho
u
ght
s
a
nd
fe
elings.
Jo
u
rnal
in
g
29
INDEX
•J•
Journals
Types, 29
Diaries, 30
Electronic, 35
Handmade, 36
Lined, 47
Sketchbooks, 38
Sources, 197
Unlined, 48
Types, 2
als
es, 3
s, 30
onic
s, 29
29
nals
Diar
ries
ctro
ronic, 35
ade
pes, 2
s
,
s, 30
29
s
30
29
29
11
33
44
6 C
●
T
7 R
i
8 R
t
d
9 C
●
W
i
5 S
t
The Mark Index Entry dialog
appears.
●
The selected text appears here.
3 Edit the Main entry text, if
necessary.
4 Click Mark.
●
If the topic appears in multiple
places and you want to mark all
instances, click Mark All.
MARK INDEX ENTRIES
1 Select the text that you want to
use as an index entry.
2 Press +
Option
+ + .
Create an Index
You can make the information in a Word
document easier to find by including an index
with the document. An index is a list of the
various terms and topics in the document, with
references to the page numbers where those
topics appear within the document.
Although Word offers several useful tools for creating an index,
creating an index in most documents is tedious, time-consuming,
and finicky work. Do not make the decision to include an index
lightly.
Create an
Index
s
s
e
177
Adding Document Elements
chapter
9
55
99
66
INDEX
•J•
Journals
Types, 29
Diaries, 30
Electronic, 35
Handmade, 36
Lined, 47
Sketchbooks, 38
Sources, 197
Unlined, 48
Length
Complexity
Audience
INDEX
•J•
Journals, see also Diaries
Types, 29
Electronic, 35
Handmade, 36
Lined, 47
Sketchbooks, 38
Sources, 197
Unlined, 48
How do I create an index entry
that points to another entry?
An index entry that points to
another entry is called a cross-
reference. To create a cross-
reference, open the Mark Index Entry
dialog and select or type the Main entry
text. Select the Cross-reference option
(
changes to ), and in the Cross-reference text
box, type See followed by the name of the other
entry. Click Mark or Mark All to set the entry.
When should I add an index to
a document?
The decision to add an index
depends on several factors. For
example, the longer the document,
the more likely an index is necessary
or expected. Similarly, the more
complex a document’s subject matter, the more
likely an index helps cut through that complexity
and enables your readers to find what they want.
Finally, consider the document’s intended audience.
6 Click the Mark Index Entry dialog.
●
The selected text appears here.
7 Repeat Steps 3 and 4 to mark the
index entry.
8 Repeat Steps 5 to 7 to mark all
the index entries for your
document.
9 Click Close.
●
Word adds a field to indicate an
index entry.
5 Select the next text that you want
to use as an index entry.
178
11
22
33
T
a
4 C
5 I
f
●
T
t
6 I
t
w
7 C
●
W
●
I
i
2 Click Insert.
3 Click Index and Tables.
INSERT THE INDEX
1 Position the cursor where you
want the index to appear.
Create an Index (continued)
After you mark all the entries for your
index, your next step is to create the
index itself. In most cases, the index
appears at the end of the document.
Create an
Index (continued)
179
Adding Document Elements
chapter
9
44
55
66
77
INDEX
CONCORDANCE
Is there an easier way to create an index?
Yes. As long as you have a good idea of the words and phrases you want to include
in your index, you can set up a separate concordance file, a Word document that
includes these words and phrases. To create this file, start a new Word document
and insert a two-column table. Use the left column to type the words or phrases that
you want Word to look for in the document you are indexing, and use the right
column to type the words or phrases that you want Word to use as the index entries.
With the concordance file completed and saved, switch to the document you want to
index and then follow Steps 1 to 6 to set up the index. Click AutoMark, use the Choose an Index
AutoMark File dialog to select the concordance file, and then click Open. Word marks all the
concordance items as index entries.
The Index and Tables dialog
appears.
4 Click the Index tab.
5 In the Formats list, click the index
format you want to use.
●
The Preview area shows you what
the index will look like.
6 In the Columns text box, specify
the number of entry columns you
want to use.
7 Click OK.
●
Word inserts the index.
●
If you do not want to see the
indexing fields, click Show ( ).
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