ENTITY Form 12-09
PREPARED BY REVIEWED BY
REVISION DATE SECTION PAGE
Recommend and obtain approval of purchasing objectives.
Establish purchasing system and procedures.
[ ] Establish separate requisition review procedures for each
class of material.
[ ] Establish strict guidelines for the use of open purchase orders
by nonpurchasing personnel.
[ ] Maintain performance records on key suppliers.
[ ] Hold periodic meetings with key suppliers to review
performance and potential cost reduction opportunities.
[ ] Establish competitive bidding procedures.
[ ] Split orders between two or more qualified suppliers if there is
not a significant financial penalty.
[ ] Establish early warning system for delivery slippages.
[ ] Obtain periodic financial statements from key suppliers.
Qualification of potential new suppliers.
[ ] Investigate facilities.
[ ] Contact existing and previous customers for comments on
quality, reliability and service.
[ ] Check initial deliveries from new suppliers.
Prepare purchasing performance reports for upper management.
Notes: (1) Place “X” in this column if function performed by Purchasing organization.
(2) Enter name of organization performing this function, if not performed by Purchasing organization.